You’ll be the trusted right hand to our Exec Directors, ensuring their time, priorities and communications are managed seamlessly. Your responsibilities will include:
Responsibilities
* Managing complex diaries, scheduling meetings and coordinating travel
* Acting as a key communication link between executives, teams and stakeholders
* Preparing agendas, taking actions and following up on divisional and marketing meetings
* Creating, formatting and managing documents in Word, Excel, PowerPoint and Visio
* Handling confidential information with absolute professionalism
* Organising travel, accommodation and logistics for executives and colleagues
* Preparing and submitting expenses
* Managing digital files and supporting SAP processes (POs, invoices, AP queries)
* Supporting internal and external events, conferences and hospitality
* Managing mobile and laptop orders for Health & Care teams
* Overseeing the Health & Care Communications mailbox and daily comms circulation
* Coordinating recognition programmes including Spirit of Sodexo nominations and monthly awards
* Providing information to the Comms Team for internal updates
* Ensuring compliance with policies, including Gifts & Hospitality approvals
* Providing holiday/sickness cover for the Admin Manager
* Supporting project management tasks and reporting
We’re looking for an exceptional Personal Assistant to provide high‑level, confidential and proactive support to four Executive Directors within our Healthcare UK & I division. This is a role for someone who thrives on organisation, communication, and making things run smoothly behind the scenes.
Qualifications
* Experience supporting multiple senior leaders in a fast‑paced environment
* Strong diary management and organisational skills
* Excellent written and verbal communication
* High attention to detail and accuracy
* A calm, professional and resilient approach
* Ability to prioritise under pressure and adapt to changing needs
* Strong relationship‑building skills with internal and external stakeholders
* Proactive, solution‑focused mindset
* High proficiency in MS Office and collaboration tools
* Respect for confidentiality and experience handling sensitive information
About Sodexo
At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On‑Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. We are committed to being an inclusive employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins. We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
Benefits
* Competitive salary of £33-36K
* Hybrid working with flexibility and autonomy
* A supportive, collaborative team environment
* The chance to work closely with senior leaders and make a real impact
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