University Offices, Wellington Square, Oxford, OX1 2JD Are you an accomplished Executive Assistant who excels at supporting senior leaders in a fast-paced environment? Take on a pivotal role within the Vice-Chancellor and Registrars’ Office at the University of Oxford, supporting the strategic leadership that drives the University’s digital and information agenda. In this fast-paced and high-profile position, you’ll provide exceptional executive support to the Chief Digital Information Officer (CDIO), helping to deliver innovation and transformative change across the University. Location: University Offices, Wellington Square, Oxford Salary: £35,681 – £41,636 per annum Contract: Full Time, Permanent About Us The Vice-Chancellor and Registrars’ Office forms part of University Administration and Services (UAS), supporting the University’s strategic leadership and operational excellence. The CDIO’s portfolio drives the University’s digital strategy and oversees the delivery of information technology and data services that underpin the University’s world-class teaching, research, and administration. What We Offer Working at the University of Oxford offers several exclusive benefits, such as:
1. 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
2. One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
3. A commitment to hybrid and flexible working to suit your lifestyle.
4. An excellent contributory pension scheme.
5. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
6. Access to a vibrant community through our social, cultural, and sports clubs.
About the Role This is a fast-paced and rewarding role where you’ll provide professional and proactive support to the CDIO, ensuring their time is managed effectively and their office runs smoothly. You’ll handle a wide range of confidential and high-profile matters, exercise sound judgement, and act as a trusted partner to senior colleagues across the University. You’ll manage the CDIO’s complex diary, prioritise competing demands, prepare briefings, draft correspondence, and coordinate key meetings and events. You’ll also oversee office systems and procedures, liaise with internal and external stakeholders, and ensure the CDIO is fully equipped for every engagement. Reporting to the Head of the Registrar’s Office and working closely with senior administrative staff across UAS, you’ll build strong relationships, maintain discretion, and play an integral role in enabling effective leadership of the University’s digital transformation portfolio. About You
7. Significant experience of providing personal/executive support to a senior officer.
8. Demonstrable experience of diary management, including making complex travel arrangements.
9. Excellent interpersonal skills with an ability to build relationships with people at all levels, internal and external to the University.
10. High levels of literacy and excellent communication skills, including the ability to draft correspondence, take minutes/meeting notes, and produce well-researched notes.
11. Strong organisational and time management abilities; ability to self-motivate; manage a range of tasks in parallel; and reprioritise effectively in response to change.
12. Ability to solve problems and work under pressure while maintaining accuracy.
13. Ability to act with high levels of discretion and personal responsibility when dealing with confidential and sensitive matters.
14. Conscientious and proactive approach to work, with the ability to work well as part of a small team.
15. Excellent IT skills, including as a minimum Microsoft Office packages.
Application Process
16. A covering letter/supporting statement
17. Your CV
18. The details of two referees