Part time - 4 days per week
Based in Woking, Surrey
We are currently recruiting for a part time Facilities Manager to manage all aspects of the Woking Head Office from a facilities perspective to ensure a compliant, and effective working environment for all employees. You will be working alongside a talented, like-minded team for some of Europe’s largest frozen food brands including Birdseye, Aunt Bessie, Findus and Goodfella pizzas and help us achieve our vision of to be the worlds frozen food champion.
About The Role
Reporting into the Work Place Manager, this is a critical role in ensuring the smooth running of the office, maintaining a high quality environment for head office colleague and setting the standard for all offices in the UK, within Nomad Foods. This position is part time (4 days per week).
Facilities, Risk Management And PPMs
* Establish standards within the office and holding teams to account for upholding them. Very high standards must be upheld in the office with regards to respecting the space (neat, tidy and so on)
* Creating specs for - and managing - facilities contracts and third-party providers related to the running of the office e.g., tenders and subsequent management of landlord, coffee, water, cleaning, maintenance and biophilia, parking relationships and contracts
* Budget Management - working with finance team to own and advise on annual facilities budget. Raising and receipting PO’s, invoice checking, organising approvals. Raising new vendor documentation. Liaison with Accounts Payable Team, and other invoice & accounting related activities related to the site. Validating invoices match the forecast
* Ownership and administration of business rates payments
* Collating trends (of issues) and reporting these back to the relevant stakeholder (e.g., IT / FoW Director)
* Is health and safety qualified; and trained as a fire marshal. Leads debriefs post fire practice or events to raise capability of all colleagues and supported by other fire marshals
* Point of escalation / contact for colleagues to report any site issues plus any subsequent resolution of said issues with internal or external agencies / third parties
Colleague Engagement
* To support the office engagement programme
Reporting and occupancy management
* Tracking and reporting attendance; identifying pinch points and gaps
* Managing the meeting room booking system; prioritising bookings and triaging them - ensuring good usage of collaboration areas
Networking and gathering external insight
* Prioritise networking and actively gather external insights related to facilities management, identifying and introducing innovative ideas and best practices to drive continuous improvement with the role
About You
* Facilities management
* Certified fire warden
* First aider
* Experience in managing office budget and dealing with external suppliers
* Positive and resilient can-do attitude
* Welcoming disposition
* Excellent communication skills
* Great team player
* Collaborative and willing to make change
* Proficient user of Microsoft package
What We Can Offer You
We’re on an exceptional adventure and can offer a truly purpose led career with flexibility. In addition, you will benefit from the below:
* An ambitious employer with recognized brands and growth potential
* The potential to progress your career across different areas of Birds Eye and Nomad Foods
* A culture where your part of a team, where you feel encouraged to make a difference
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