Purchasing Administrator
Location: Near Tetbury
Hours: 37.5 hours per week, 9.00 am to 5.00 pm Monday to Friday, with a half hour lunch break. Hybrid working considered, with a minimum of 3 days in the office.
Salary: £28,000 - £30,000 per annum + Excellent benefits
Key Responsibilities of a Purchasing Administrator:
* Assist in setting up new products and maintaining accurate product and supplier information within company systems.
* Raise purchase orders for stock, services, and product development, amending as required to reflect changes in quantities, dates, or costs.
* Track and follow up on deliveries with suppliers and internal teams, assisting in resolving any discrepancies.
* Manage buying office samples and ensure product specifications and supporting documents are completed.
* Provide product information, imagery, and launch details to the e-commerce and retail teams for new product introductions.
* Support range planning and stock management through accurate system updates and basic reporting.
* Monitor stock levels across sites, raising replenishment orders as required.
* Assist in managing replenishment, warehouse write-offs, and component dispatch to suppliers.
* Support the maintenance of accurate stock records and investigate discrepancies.
* Maintain accurate product, stock, and supplier records across all relevant systems.
* Support the production of basic stock and sales reports to guide team decision-making.
* Respond to queries from Customer Services and Finance relating to product, orders, and invoices.
* Provide general administrative support to the Supply Chain and Merchandise Manager and wider team.
* Communicate effectively with suppliers and colleagues, maintaining a professional standard at all times.
* Contribute to team meetings and support departmental planning.
Key Skills of a Purchasing Administrator:
* Previous experience in a retail, merchandising, or administrative role.
* Strong organisational and administrative skills, with excellent attention to detail.
* Confident communicator with effective interpersonal skills.
* Proficient in Microsoft Office (especially Excel) and comfortable learning new systems.
* Flexible and proactive, able to prioritise multiple tasks.
* Calm and reliable under pressure, with a professional and discreet manner.
* Experience with stock management or ERP system is desirable