View Vacancy -- People and Culture Administrator LMS 2645
Open Date 20/06/2025, 10:00 /*generated inline style */ Close Date /*generated inline style */ 06/07/2025, 23:55 /*generated inline style */ Research Institute MRC Laboratory of Medical Sciences /*generated inline style */ As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: /*generated inline style */ Research Institute / Unit Information
The LMS is a world-class research laboratory where scientists and clinicians collaborate to advance the understanding of biology and its application to medicine. Funded by the MRC as part of UK Research and Innovation, the LMS has a collaborative working culture and new state-of-the-art building based in the heart of West London in the Hammersmith Hospital Campus (W12).
The LMS aims to deliver transdisciplinary team science, in synergistic interaction with Imperial College and the wider national research environment.
/*generated inline style */ UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at
/*generated inline style */ Band MRC - 6 /*generated inline style */ Location London /*generated inline style */ Salary £30,346 – 30,776 (inclusive of London Allowance) per annum /*generated inline style */ Contract Type Permanent /*generated inline style */ Job Type Administration & Management /*generated inline style */ Full Time / Part Time Full Time /*generated inline style */ Job Description
Overall Purpose:
The LMS People and Culture (P&C) Department supports the LMS achieve its strategic vision by closely monitoring the provision of people management practices and organisational cultural initiatives, ensuring that the Institute fosters inclusive leadership and policies that support individuals to feel psychologically safe to undertake their work and develop in their area of expertise.
The P&C Department is responsible for all aspects of the employee cycle and staff management, including recruitment, onboarding, induction, probation, retention, performance management, training and development, career development, pay and reward, employee relations, sickness absence, terminations, leave of absences, restructuring and change management. All of these areas are required to be managed in a way that promotes equality, diversity and inclusion.
The P&C Administrator is an important role within the P&C Department, providing high-quality People administrative support and first-class People guidance in areas including recruitment, onboarding, induction, probation, promotion, and the end of contract. The P&C Administrator acts as an integral team member, providing administrative support and assistance on People management practices and P&C projects.
Main Duties and Key Responsibilities
The P&C Administrator is expected to:
1. Acts as the first point of contact for the P&C Department, responding to a range of People and recruitment queries and signposting to relevant information, whilst directing more complex queries to the P&C Advisor, Deputy Head and/or Head of People and Culture
2. To process all purchasing requirements for the department through close liaison with the procurement team
3. To process the visiting worker applications and to update the visiting worker logs
4. Provide administrative support and assist in recruitment campaigns for MRC LMS and Imperial College recruitment
5. To assist with the processing of Right to Work and Visa applications
6. To manage the new starter process, which includes: organising and processing employee references, undertaking Right to Work checks, completing onboarding forms, arranging IT set up, security access rights, and supporting the recruiting manager in preparing for a successful induction
7. To manage the offer of employment process once confirmed by the recruitment manager
8. To confirm with candidates the outcome of their assessments/interview, to request and check references, and to confirm the employment start dates in line with right to work document
9. To regularly update the P&C Business recruitment, onboarding and leavers log
10. To organise the LMS People Induction Programme for all new starters from Band 4 and below
11. To coordinate the New Starters Lunch, which runs every 6-8 weeks
12. To process work experience requests
13. To review and update the starters and leavers spreadsheet and to distribute to colleagues within LMS on a weekly basis
14. To process contractual extensions and resignations for MRC and Imperial employees
15. To manage email and IT request for all new starters, extensions and leavers
16. To support the P&C Advisor with processing promotions, including A to B and Instant Recognition Awards, ensuring they are processed according to the payroll cut-off date
17. To monitor probationary periods, communicating with line managers
18. Electronic filing, checking documents on HR system, data input on various spreadsheets
19. Contribute to and/or support the development and implementation of projects as required / appropriate
Working Relationships
20. The P&C Administrator reports to the Deputy Head of People and Culture
21. The P&C Administrator communicates with P&C Team members to provide recruitment updates, and to provide administrative services which support wider People tasks and projects
22. The P&C Administrator communicates with LMS Group Heads to develop their recruitment campaigns, and to provide necessary updates and documentation to recruiting managers with the recruitment process
23. The P&C Administrator communicates with the UKRI Recruitment Team and Imperial Recruitment HUB to process recruitment requests
24. The P&C Administrator will build networks with the parent organisation, UKRI, to obtain People advice and information, as appropriate, including liaising with the Immigration Team and Policy and Reward
25. The P&C Administrator will build networks with external stakeholders, including Imperial College and UK Shared Business Service (UK SBS)
26. The P&C Administrator will liaise with the Finance and IT departments as part of the recruitment and onboarding process
27. Any other duty as deemed job related by Head, Deputy Head and P&C Advisor
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Education / Qualifications / Training required (will be assessed from the application):
Essential:
28. Educated to A Level standard
Desirable:
29. CIPD (Level 3)
30. HR or managerial qualification
Knowledge and experience (will be assessed from the application and at the interview):
Essential:
31. Intermediate level skills in the use of Microsoft applications (Word, Excel, PowerPoint and Outlook)
32. Administration experience
33. Experience of providing excellent customer services to a range of stakeholders
Desirable:
34. Experience of working in People and Culture environment
35. An understanding of UK employment legislation, particularly in reference to Right to Work legislation
36. Knowledge of fair recruitment practice
37. Knowledge & experience of HR Systems
Personal skills / Behaviours / Qualities (will be assessed at the interview):
Essential:
38. Desire to work in and interest in HR
39. Ability to act on own initiative, but to know when to seek advice from more senior colleagues
40. Ability to demonstrate high attention to detail
41. Ability to demonstrate a professional and approachable service
42. Good organisational skills with the ability to adapt to regularly changing priorities and workloads
43. Ability to maintain confidentiality and handle sensitive information
44. Ability to support team members
45. Good verbal communication skills in English
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