We are looking for a Commercial Administrator to join our Central Region team, working out of our Heathcote office. This role is to assist the Commercial team in general administrative duties including procurement, subcontract on-boarding, and management.
Main Objectives
* Assist the commercial team in procurement administration.
* Subcontract on-boarding and management.
* Assist the QS in monthly sub-contract payments and issuing sub-contract orders.
* Raise customer care orders on behalf of the customer care department.
* Assist the Buyer with small purchase ordering.
* Assist in collation of waste management reporting.
* Monitor & maintain subcontractor insurance & H&S Accreditation.
* General minute taking.
Duties & Responsibilities
Sub-contract & Material
* Assist the Quantity Surveyor in the Procurement of Subcontractors, including internal circulation of Tender lists and monitoring of Tender returns.
* On-boarding of sub-contractors including obtaining CIS, Bank Details, Insurances and H&S information.
* Assist the QS in the collation of Tender returns and production of documentation that form subcontract orders.
* Assist Customer Care and Sales and Marketing Departments with raising orders on behalf of the site QS.
* Assist the Buyer with small purchase orders and Tendering of material packages.
Health, Safety and Environment
* Assist Surveyors in obtaining Risk and Method Statements (RAMS) for all subcontractors and issuing these to the Site Management team.
* Ensure insurances and health and safety accreditations for all subcontractors remain current.
* Maintain regular communications with Site Management, Sales Teams, and internal departments.
* Attend and support meetings including: Commercial Team Meetings, Project Team Meetings,
* Sub-contractor Pre-Start meetings, and Monthly CVR reviews.
Qualifications and skills
Required:
* Previous experience within a Commercial Team.
* Must be IT literate beyond the use of emails and/or MS Office.
* Professional appearance and conduct at all times.
Desired Knowledge (Beneficial):
* Mac OS operating system.
* Microsoft Office Suite – In Particular Excel.
* Eque 2 Cost Management (Housebuilder) / Transition to Coins June 2026.
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Excellent
Harpercrewe Ltd.
Gallagher House
Gallagher Way
Warwick
CV34 6AF
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