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Financial Administrator required for Fivemiletown area
Hours of Work: 9am-5pm Monday - Friday
Key Duties and Responsibilities
* Manage the day-to-day running of the finances with appropriate systems, procurement processes, policies, procedures and practices to meet the needs of the project in line with funding and organisational regulations.
* Ensure the appropriate financial procedures, controls and structures are in place for the effective, efficient and economic management of funding and monitor the outputs and outcomes
* Ensure that good governance and effective controls are in place and maintain a strategy for the management of risk.
* Processing invoices/statements, supplier payments and dealing with related queries
* Developing, maintaining and enhancing effective working relationships with a wide range of external contacts which will include members of the public, the statutory and voluntary/community sector, colleagues and other appropriate stakeholders.
* To contribute to the planning, agreement and monitoring of financial targets.
* Respond to telephone and email enquiries from all stakeholders in an efficient and effective manner.
* Issue correspondence, carry out filing and general office duties.
* To complete monitoring and evaluation documentation and returns in line with specified requirements as required.
* To engage in processes and activities to further the stated objectives of the organisation.
* To build relationships with statutory agencies, funding bodies and other service providers to develop referral services, networking and developmental opportunities.
* Prepare for and coordinate the annual audit by appointed auditors, producing year end statutory accounts and support preparation for audit visits.
* Ensure the timely submission of relevant insurance materials and premium renewals
* Planning and organising work to ensure the most effective use of available time and resources.
* Obtaining and organising information and resources to support work activities in line with policies and procedures, along with working to tight deadlines and having the ability to work under pressure.
* Identifying and interpreting problems, generating solutions and taking appropriate action to deliver solutions
* Ability to communicate effectively both orally and in writing. Having the ability to receive, process and gather relevant and at times, complex information and to communicate information and advice in a manner that is understood, is timely and is tailored to the needs of the recipient
Who We're Looking For:
* Minimum 1 year's experience in a busy administrative account's role
* Proven track record of successfully forging, managing and maintaining constructive working relationships with all stakeholders to develop solutions to difficult or contentious issues.
* PC Literate with Excel experience essential.
* Customer Service experience - dealing with queries, enquiries and complaints
* Excellent communication skills - both written and verbal
* Ability to work with people, both internal and external clients
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