Our client is a very successful and established family office in Mayfair, London, looking to hire a permanentTeam PAto support 4 very busy Senior Directors. The role is ideal for someone who is highly organised, proactive, professional, with excellent communication skills and a keen eye for detail. As the first point of contact for clients and visitors, you will play a key role in ensuring a welcoming and efficient office environment.
Team PA
Private Family Office
Location: Mayfair, West End, London, amazing offices!
Salary: £45,000- £50,000 (depending on experience) annual bonus, 25 days holiday + fantastic benefits.
Office based working Monday to Friday, hours 9am to 6pm
Team PA duties include:
* Extensive and complex diary management across different time zones for 2-3 of the Senior Directors.
* Booking seamless international travel flights, accommodation, including private jet chartering, yacht and limousine arrangements, producing details itineraries and arranging visas.
* Meeting and greeting UHNW/HNW clients & guests in a friendly and professional manner.
* Answering and direct phone calls, emails, and inquiries efficiently.
* Manage meeting room bookings, arranging any catering for meetings and ensuring meeting rooms are set up ahead of the meeting and cleared away after.
* Expense management - collating receipts, logging on to an Excel spreadsheet and passing to Accounts for approval.
* Prepare and review sensitive and confidential correspondence and reports.
* Provide administrative support to the 4 Directors.
* Handle incoming and outgoing mail and deliveries.
* Maintaining and ordering office supplies and ensuring the office environment is tidy and organised.
* Liaising with the IT provider if any IT issues occur.
* Liaising with the Property Manager.
* Assisting with event coordination and internal communications.
* Supporting HR and management with ad-hoc administrative tasks.
* Providing cover to the Executive Assistant to the CEO if she is on annual leave.
* Ad hoc & last-minute operation duties.
The successful candidate for this role will have:
* Previous experience as a PA or Receptionist or Administrator
* Excellent communication and interpersonal skills confident liaising with HNWIs
* Strong Microsoft Office (Word, Excel, Outlook) skills
* Excellent organizational and multitasking abilities.
* Strong academics
* A positive, friendly, approachable, and professional demeanour.
* Ability to handle confidential information with discretion.
* Excellent attention to detail and be able to work to dead deadlines
* A great team player who can use their initiative.
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