Role
We're looking for a highly organised Document Controller who can keep project paperwork watertight and pitch in across the office: posting jobs and sourcing operatives, answering phones, keeping our socials up to date, and helping improve our internal processes. If you're detail driven, comfortable on a computer, and happy juggling priorities, you'll fit right in.
Key responsibilities Document control
* Collate, name, file and version-control project documents in line with company standards.
* Maintain document registers, transmittals and trackers (drawings, RFIs, submittals, correspondence).
* Produce and compile O&M manuals, handover packs, and project templates; ensure they're complete and client-ready.
* Chase contributors and close out document actions by agreed deadlines.
* Support process improvements (templates, SOPs, checklists) to keep work flowing smoothly.
Recruitment & workforce support
* Post jobs and manage adverts across platforms; screen CVs and schedule calls/interviews.
* Source operatives to expand the workforce; maintain a live talent/operative database.
* Coordinate starter paperwork and basic onboarding documents.
Communications & admin
* Answer phones and handle the shared inbox; route queries to the right person.
* Update contact lists, job sheets and daily/weekly reports; minute brief meetings when needed.
* Liaise with site and office teams to gather info and keep records current.
Social & marketing support
* Assist with LinkedIn posts, Google Business Profile updates and light website content (photos, job wins, case studies).
* Share approved updates that support recruitment and brand visibility.
What you'll need (essential)
* Confident computer skills: comfortable with email, calendars, file management and online forms.
* Comfortable with MS Office/Google Workspace skills (Word/Docs, Excel/Sheets, PowerPoint/Slides); PDF editing/combining.
* Excellent attention to detail, spelling and grammar; strong organisational skills.
* Clear communicator (phone and written) and a proactive, can-do attitude.
* Ability to handle confidential information appropriately.
Nice to have (advantageous)
* Experience in construction/engineering document control (e.g., O&M, drawings, transmittals).
* Familiarity with a CDE/EDMS (e.g., Asite, Viewpoint/4Projects, Aconex, SharePoint).
* Basic Canva/graphics or CMS skills for polishing templates or posts.
* Understanding of GDPR and good data-handling practice.
How we'll measure success
* Documents issued on time, correct versioning, complete O&M/handover packs.
* Reduced time-to-fill for operative roles; healthy pipeline of candidates.
* Responsive call/email handling and tidy records.
* Consistent, professional presence on LinkedIn/Google.
Job Types: Full-time, Part-time
Pay: £24,420.00-£35,000.00 per year
Work Location: In person