Junior Executive Assistant to the Deputy Warden for Selection & Scholar Affairs
Rhodes House, Central Oxford (hybrid working)
One year fixed-term contract
Full-time
£28,000-30,000 per annum
We have a brilliant opportunity for a Junior EA to the Deputy Warden for Selection & Scholar Affairs to join the Rhodes Trust, Oxford. This role will work with the Head of Selection and Outreach, in support of the Deputy Warden for Selection and Scholar Affairs. This role will be situated within the Selection and Outreach Team, and will also work closely with the other Scholar Experience teams of Scholar Affairs and Programming as well as more widely with other staff and key stakeholders across the Trust and beyond.
If you don’t meet all of the selection criteria, please still consider applying for the role as we are also looking at transferable skills. We are looking for the successful candidate to start with us as soon as possible.
About the Rhodes Trust
The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity’s challenges.
In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, Atlantic Institute, Schmidt Science Fellows, RISE and Oxford Next Horizons.
The role
The EA role will play a critical part in supporting the Deputy Warden for Selection and Scholar Affairs in her role overseeing the three teams, working closely with and supporting the work of the Head of Selection and Outreach.
The role will be responsible for;
Key responsibilities:
1. Assisting the Deputy Warden in their day-to-day administration including managing emails, reviewing and drafting documents, and actioning items.
2. Manage the Deputy Warden’s inbox and diary, as needed, maintaining all details efficiently and effectively. Booking meetings rooms, providing any relevant documentation or information needed ahead of meetings.
3. Preparing/collating materials for meetings, taking minutes, logging actions and following up as necessary, including logging information in team-wide tracking documents.
4. Managing data; logging relevant information into the Trust’s CRM system (Salesforce), entering all key information on stakeholders and maintaining records.
5. Processing expenses.
6. Helping to organise a variety of events including booking venues, catering, issuing invitations, tracking and communicating event key information to relevant colleagues and maintaining event records in Salesforce.
7. Role modelling the Trust’s organisational values of commitment, inclusion, belonging, growth and innovation.
8. Carrying out any other duties relevant to the role, as requested.
9. A deep commitment to the values, ethos and mission of the Rhodes Trust.
Qualifications and skills
1. Professional experience in similar role(s)
2. Experience in a relevant government, multilateral, business or not-for-profit organization, including academia and media
Qualities and characteristics
1. Comfortable working on a global scale and with international stakeholders with diverse backgrounds
2. Strong organisational and content management skills including a high level of proficiency in programs like Excel, PowerPoint, Salesforce
3. Ability to excel in the face of exceptionally high standards and tight deadlines, with prior experience in such environments being a positive
4. Committed to excellence, good attention to detail
5. Friendly, open and effective communicator
6. Takes responsibility whilst remaining collaborative across tasks - engages with other staff members to ensure the successful execution of responsibilities
7. Flexible – volunteers to assist as and when required
Benefits of working here
We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each other’s thinking and generate new ideas.
1. 30 days annual leave (pro rata) plus 8 bank holidays
2. Competitive pension scheme
3. Generous family leave schemes
4. Private health insurance
5. Employee Assistance Programme
6. Personal development opportunities
7. Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.
8. Cycle to work scheme
9. Electric car scheme
If you would like to find out more, please click ‘apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 19 March 2025.
If you have any issues with submitting your application, please email the Recruitment team.
The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.
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