Role
Force Archivist
Department
Performance & Governance
Location
Main Street Rotherham
Salary
£24,222 - £26,106
Hours
37
Contract Type
Permanent
In this role you will provide an archive service for paperwork / property other than found / evidence. You will assist in the management of the storage review and weeding of the Force Archive Store in accordance with legislative regulatory policy and NPCC Guidance on the Management of Police Information (MoPI). You will also be the subject matter expert in keeping records and physical items that have enduring evidential value and relate to historic serious crimes.
Key Responsibilities
* Assist in the management of the storage review and weeding of the Force Archive Store.
* Research, interrogate, analyse, interpret, translate and update a wide variety of SYP IT systems both current and legacy.
* Provide expert advice / assistance and decision‑making recommendations to the IAO while delivering the Archiving initiative.
* Promote and provide specialist advice and software training to internal staff / officers and external partners.
* Support the wider force business areas in ensuring the accuracy of records in the Records and Archive Management IT system, the Evidence Management system for POTF serious items and the Tape Library system.
* Analyse and apply APP Management of Police Information; review Retain‑Disposal criteria relevant to legislation and force policy for historical paperwork / physical evidential items / DNA samples and the management of seized firearms including those for forensic testing / NABIS examination and the disposal process.
* Decide and provide recommendations on which exhibits should be reviewed, what information should be retained and which records can be disposed of.
* Comply with relevant legislation and national and local guidance (e.g. GDPR/H&S) and maintain awareness of personal responsibility for security and control of access to the Archive.
* Support the development of processes and procedures to improve the efficiency and effectiveness of the Storage Review, Retain‑Disposal function.
* Conduct critical audits and manage the physical firearms and ammunition disposal process.
* Work closely with the Force Armourer for guidance and support to ensure correct disposal of all identified firearms ready for disposal.
* Receive telephone / written enquiries from internal and external sources.
* Deal with members of the public, internal and external customers in a professional manner.
* Drive South Yorkshire Police vehicles when required.
Skills and Experience
* Professional Practitioner certificate in Records Management or equivalent experience.
* Experience of dealing with members of the public face to face, demonstrating emotional resilience and awareness of confidentiality both over the phone and in person.
* Experience working in an administrative role, demonstrating high numeracy and literacy skills.
* Computer literate with experience of data input and retrieval across a variety of systems and Microsoft applications. Knowledge of Police systems CMS / CATS / Connect / Holmes / Lynx / KIM.
* Able to lift and move heavy and bulky items and resilient to working in a challenging warehouse environment.
* Prepared to provide statements to CPS / Legal services and inquiry teams.
* Current clean driving licence and willingness to travel throughout the Force area.
* Willingness to wear a uniform / PPE and have full protection (Hepatitis B injections).
What We Offer
* A highly competitive salary and access to a generous pension scheme.
* Generous annual leave allowance.
* A wide range of family‑friendly policies including enhanced maternity, paternity and adoption leave.
* Flexible working arrangements including flexi‑time and hybrid working.
* A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust.
* Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police.
* Employee Assistant Programme (accessible 24/7) offering confidential support and advice.
* Flexible lifestyle benefits such as Blue Light Card, Company Shop, Cycle to Work scheme.
* Commitment to embedding sustainability (South Yorkshire Police Sustainability Strategy 2020‑2025).
* Membership to the Sports and Social Club.
* Access to a wide range of staff support groups and networks.
Eligibility
Applicants must meet the minimum checkable‑history requirement of 5 years and successfully undergo the recruitment vetting procedure, a pre‑requisite of employment with South Yorkshire Police.
Vetting Level
Management Vetting (MV). Successful applicants will have their vetting reviewed and may be uplifted.
Diversity & Inclusion
Applications are particularly welcome from female and ethnic minority candidates. We encourage applications from under‑represented groups and support part‑time or job‑share working arrangements.
Closing Date
9th October 2025 (no extensions unless approved by the Talent Acquisition Manager and Line Manager).
How to Apply
Please click Apply.
Contact
For further information about the role please contact Liz Blackburn. For vetting queries, contact the Vetting Unit.
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