Job Title: Coordinator, Production Operations
Reports To: Director, Project Management
Working Hours: Typical office hours are 09:30 to 17:30, Monday – Friday (UK time zone)
Place of Work: UK HQ, Mill Court, Milton Keynes, Buckinghamshire MK12 5EU
Other: Fixed Term Contract
Job Summary
The Coordinator, Production Operations role is responsible for the administrative duties of the Land Production department in the U.K. and will support Project Managers and Directors across all land-based projects. There may be occasions where there is a requirement to oversee and/or project manage some of the land-based contracts. The Coordinator will also play a crucial role in ensuring the seamless execution of client orders, from procurement to delivery. This individual will work closely with divisions including Procurement, Wardrobe, Props, Music & Media, Creative, and Project Managers to support, coordinate, and facilitate all aspects of the order fulfillment process.
Key Tasks
Roles & Responsibilities Include But Not Limited To
* Contracting & Payout Sheets
* Invoicing including facilitating, tracking & payments, bill backs, and updating finance
* Ongoing payroll management for talent
* Forecast tracking
* Timeline creation & deadlines – weekly schedule distribution
* Attendance at production meetings where required
* Wrike organization and setup
* Management & inventory of asset storage
* First round screening & interviews
* Assist with shipping – point of contact for vendors and internal procurement team on communication
* Receiving, storage, and distribution management for all orders incoming and outgoing
* Prop sourcing and pricing
* All credit card expense requests & reconciliation
* Project management as requested or needed
* Supporting with travel requests
* Supporting with procurement requests
* Preparing and understanding budgets for all clients and budget accountability
* Assist with daily operations
* Land production team calendar management
* Meeting scheduling
* Tracking injury reports, daily operation reports, and PIPs
* Tracking and following up on install reports and post-production meetings
Note
* The role may involve occasional travel based on business and client requirements.
* Work outside standard hours may be required to meet project deadlines and client needs.
Qualifications & Skills
* Excellent interpersonal skills
* IT skills such as MS Word, Excel, PowerPoint, Outlook or Mac proficiency
* Strong verbal and written communication skills
* Efficiency and excellent organizational skills
* Experience in multi-tasking projects
* GCSEs in Math and English
Experience
Experience and knowledge of the entertainment industry and/or project management.
Note
While this description aims to be accurate, it is not exhaustive. Other tasks may be assigned as necessary.
Diversity and Inclusion Statement
We are committed to diversity. We value, promote, and protect it. All differences are welcome here. Your background, experiences, knowledge, and capabilities contribute to our culture, reputation, and achievements. Bring all of who you are, no questions asked.
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