Job Description As part of a dynamic team at ESA/ECSAT, you will have the following responsibilities: Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training; Dealing with incoming telephone calls and information requests; Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation; Provision of various logistic support to the Unit; Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel; Ordering of office supplies and maintenance of stationary; Room and resources bookings for meetings and/or events falling under the responsibility of the Unit; Administration and handling of shipment of goods and express mail; Tasks related to documentation management, distribution/registration of mail and documents; Organization of agenda and of meetings; Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users; Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit; Participation to organisation of events (e.g., workshops, conferences) as required. Support to the Project Review Process; Support to visitor service: including access control, preparing visa applications, distribution of information material; ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list; Participation to the preparation and the publication of internal and external documents, including editing and proofreading; Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.