Gloucestershire Hospitals NHS Foundation Trust
About
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Vacancy Status
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Key details
Location
SiteGloucestershire Royal HospitalTownGloucesterPostcodeGL1 3NNMajor / Minor RegionGloucestershire
Contract type & working pattern
Contract12 months (12 month fixed term contract)HoursFull time hours per week
Salary
Salary£26,530 - £29,114 per annumSalary periodYearlyGrade(NHS AfC: Band 4)
Specialty
Main areaMaternity and Neonatal
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
Job Overview
An exciting opportunity has arisen for an enthusiastic and experienced administrator or personal assistant to support the Perinatal Team within the Women & Children's Division at Gloucestershire Hospitals NHS Foundation Trust. The successful candidate will be a motivated individual who can work independently, use initiative and be able to both prioritise and be flexible in order to meet workload demands without direct supervision
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The successful applicant will work closely with the Perinatal Quad, organising diaries, arranging meetings both with internal and external stakeholders, supporting divisional meetings and governance requirements as required, collating spreadsheets, support recruitment processes, minute taking, as well supporting our cultural and leadership development. A good general education is essential with a high level of literacy & proven proficiency in Microsoft Office packages. Some experience within a similar role to include the co-ordination of workload demands in a busy hospital environment would be advantage.
Working for our organisation
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another. Working here, you will benefit from the support of an experienced, friendly and enthusiastic team committed to the delivery of brilliant services to our service users and staff. The post holder will be work closely with the Divisional senior management.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Detailed Job Description And Main Responsibilities
The post holder is a key member of the team and is expected to provide a high quality administrative and Personal Assistant support to the Perinatal Quad and Senior Management Team at all times; assisting them in ensuring they are able to function effectively and efficiently to help the service meet agreed quality standards of patient care and performance as required. We are looking for someone who has strong administrative skills; including an good understanding and ability to use Microsoft Office packages. Has good communication skills. Able to work independently, and able to work under their own initiative. Has experience of working in a PA or administrative role previously.
Please see the attached job description for a more detailed description of the role.
The health and wellbeing of our staff and patients remains the priority of the Trust. Vaccination remains the best chance we have of conquering COVID and the Trust encourages everyone to take up this offer.
Please note, this vacancy may close as soon as sufficient applications have been received, so please apply as soon as possible if you are interested. The Recruitment Team are unable to accept any applications after the position has closed on NHS Jobs.
Committed to safeguarding our community
If applicable for the post, all successful candidates will be required to pay for their own Disclosure and Barring Service (DBS) check. The cost will be £29 (standard checks) or £46 (enhanced checks), and will be recovered through two instalments from the candidate's salary. Please contact [email protected] for further information.
[email protected]
Committed to supporting service personnel
[email protected]
Follow us on Twitter: @GHNHSFTCareers
Person specification
Qualifications, Education And Training
Essential criteria
GCSE grade C or above (or equivalent) for literacy and numeracy
Educated to Diploma/Degree level or aspiration to study
Knowledge and Experience
Essential criteria
Experience of producing and presenting reports
Experience of supporting administration and business management in a busy and changing environment
Ability to analyse, interpret and report information clearly
Problem solving skills
Effective communication skills and the ability to work with a range of different stakeholders
Experience of using a range of different software applications
Desirable criteria
NHS experience
Governance experience
Experience of creation and manipulation of databases
Skills & Abilities
Essential criteria
Excellent organisational and planning skills. Ability to use initiative and prioritise workload for self and team
Evidence of achieving deadlines
Methodical approach ensuring excellent attention to detail
Ability to make detailed and accurate contemporaneous notes
Computer literate with working experience of Microsoft Office, including Word, Excel, and PowerPoint
Desirable criteria
Experience of servicing meetings and accurate minute taking
Documents
Perinatal Administrator, Women & Children's Division Job Description and Person Specification (, 544.5)PDFKB
About Gloucestershire Hospitals (, 187.2)PDFKB
Discounts and Benefits (, 158.3)PDFKB
Further details / informal visits contact
NameJossette JonesJob titleProgramme ManagerEmail address [email protected]Telephone number
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