As our Plant and Equipment Administrator, you will support the Plant & Equipment Manager in ensuring that every item of plant and equipment is accurately recorded, tracked and managed across the business. This role is vital to maintaining smooth operational performance, reliable reporting and effective cost control, ensuring that assets are issued, used and returned with accuracy and accountability.
You will be joining a well‑established construction and utilities environment where teamwork, communication and dependable processes are central to how we operate. Our depots, site teams and support functions work closely together, and this role plays a key part in keeping information flowing clearly and on time across all regions.
What we expect of you
In this role, you will take ownership of the receipt and accurate processing of plant and vehicle issue, return and damage assessment reports, ensuring all documentation is complete and correctly recorded. You will maintain electronic plant asset files, scanning and filing manuals, certification, job cards and audit documents so that records remain consistent, accessible and fully up to date. As the central link with our Regional Depot Teams, you will liaise daily to make sure all required information is received promptly, while also working closely with the Finance Team on the contra‑charging of plant and vehicle damages.
You will manage the external plant hire log, circulating weekly on‑hire reports to Depot Teams and ensuring third‑party hire records are fully maintained. You will track and report on the completion of plant audits and depot‑level gate checks, preparing reliable data for Monthly Depot Performance meetings. As a super user of the internal Plant Hire Desk module (COINS), you will also support colleagues with correct system use and data quality, helping to maintain high standards across the business.
What you will bring
You will have strong administrative skills with confident use of Microsoft Office, particularly Excel, supported by previous experience using computerised plant, equipment or fleet tracking systems. Previous experience with the COINS system would be an advantage but training will be given. You will be well organised, able to manage multiple tasks at once, and comfortable following structured processes to tight deadlines. Clear written and verbal communication is essential, as is a high level of accuracy in data entry and document handling. A proactive, detail‑focused approach and the ability to build effective working relationships with depot, workshop and finance colleagues will help you succeed.
Who We Are:
- We are a successful utilities & civil engineering company in the UK, committed to building a sustainable and resilient future.
- With a rich history and a focus on innovation, we've been at the forefront of our industry for over 20 years.
What We Offer:
Career Growth:
- We believe in nurturing your talents and offering a clear path for career advancement.
- Your growth is our growth, and we provide opportunities for continuous learning and development.
Impactful Work:
- Contribute to vital infrastructure projects that improve lives and the environment.
- Your work will make a tangible difference in our communities.
Team Collaboration:
- Join a dynamic team of professionals who are passionate about what they do.
- We foster a collaborative, supportive, and inclusive work environment.
Work-Life Balance:
- We understand the importance of maintaining a healthy work-life balance.
- Enjoy flexibility and well-being initiatives that support your overall wellness.
Why Choose Us:
- We are dedicated to sustainability, safety, and excellence in all we do.
- We value our employees and their contributions, creating a fulfilling work experience.
Join GCU UK Ltd and be part of a team that builds a brighter future.
Ready to start your journey with us? Submit your CV and take the next step toward a rewarding career.