Construction Project Admin Coordinator Location: 47 Highcroft Villas Brighton BN1 5PT Hours: 25 hours/week, MondayFriday (flexible to be worked between 9am to 3pm Monday to Frida y) Salary: £16.00 p/h - £20,800.00 p/a to be reviewed after 1 year Contract: Permanent - Part-Time Probation Period: 6 months About Jack Rafter
We're not your typical construction company. Founded recently in Brighton, we're a fast-growing carpentry contractor that's shaking up the industry with our fresh approach and ambitious plans. Based in Brighton, we provide carpentry services to main contractors and can deliver full builds for both commercial and domestic clients. Join us at an exciting time as we build something special together.
About the Role Are you a highly organised administrator with construction industry experience? Do you enjoy juggling multiple tasks, supporting great people, and keeping things running smoothly behind the scenes? We're looking for a proactive Construction Bookkeeping and Admin Coordinator to join our friendly, close-knit team in Brighton.
This is a varied, hands-on role where no two days are the same. You'll play a key part in helping our projects run efficiently by supporting the management team with admin across operations, invoicing, payments and compliance. As we grow, you'll have genuine opportunities to shape processes, take on increasing responsibilities, and progress into senior administrative or project management roles. What You'll Be Doing
Coordinating phone and email communications and preparing refreshments when in-person meetings take place in the office
Coordinating fleet admin and vehicle paperwork
Coordinating and assisting with organising training of all employees and self-employed operatives and keeping training matrixes updated
Coordinating retention deadlines and invoicing when they are due for all projects
Coordinating and ordering all office supplies, including refreshments
Coordinating the company LinkdIn
Keeping project files and drawings organised and up to date
Tracking labour invoices and maintaining Excel cost trackers for all projects
Assisting with credit control and payment follow-ups
Assisting with estimating
Assisting with preparation of H&S compliance documentation (Constructionline, CHAS etc.)
Assisting the management team with ad hoc admin tasks
Modern Tools & Technology We believe in working smart, not hard. You'll use: Cloud-based document systems and client portals
Modern office setup with professional workspace
Latest Microsoft 365 suite
Mobile-friendly systems for site coordination
What We're Looking For At least 3 years of admin experience in the construction industry
Confident with Microsoft Office 365 especially Excel, Outlook and OneDrive
Advanced knowledge of Xero Accounting
A natural multi-tasker with great attention to detail
A calm, friendly phone manner and clear written communication
Able to follow instructions, meet deadlines, and use initiative
Excited about working in a growing, dynamic environment
What Makes Us Different Collaborative environment - No corporate hierarchy, everyone's voice matters
Innovation focus - We're always looking for better ways to do things
Sustainability minded - We care about our environmental impact
Local community - Supporting Brighton's growth and development
Work-life balance - We believe in working hard but living well
What You'll Get £16.00 p/h - £20,800.00 p/a
28 days' holiday (pro-rata - including bank holidays)
Pension scheme with enhanced company contributions
WPA Cash Plan & Employee Assistance Programme (after successful probation completion)
Hybrid working option (after successful probation completion)
Learning & development opportunities
Birthday day off
Team social events and company outings
A supportive and relaxed office environment tea, coffee, and a friendly team included!
Who This Role Might Suit An experienced construction administrator looking for a stable, well-paid part-time role with ensured progression
Someone who enjoys variety as well as structure, while supporting a busy team behind the scenes
A steady hand with a background in subcontracting or site administration who wants to grow with a dynamic company
An ambitious professional excited about joining a fresh, modern approach to construction
Ready to Join Us? Skip the formal cover letter - just send us: 1. Your CV 2. A brief email about what attracts you to Jack Rafter and this role 3. Why you're excited about growing with a young, dynamic construction company 4. 2 references who we can contact directly
We review applications as they come in and get back to everyone within 5 days. We're excited to hear from you and potentially welcome you to the Jack Rafter family!
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