Job Description
Executive Assistant to Creative Director - Luxury Fashion Studio
70-90k perm (or Ltd monthly)
3 days on site, 2 days WFH, with flex as per business needs
You are a seasoned, Executive PA or Personal Producer with experience supporting a Creative Director commercially and personally, with professionalism and discretion. You will consistently interface with key internal stakeholders to constantly re-evaluate daily priorities and last minute changes, a can-do attitude is essential.
Calendar Management: business appointments, shoots, meetings, personal appointments and travel
Communication: serve as the main point of contact for all correspondence (emails, phone calls, etc.)
Travel Coordination: global travel plans, flights, accommodation, transport, visa requirements
Project Management: coordinate with Producers and Creative Leads to gather all projects key details and plans
Administrative Support: prepare documents, reports, and presentations; manage expense reports and invoices.
Client Relations: nurture positive relationships with clients, brands, and other stakeholders; assist in client communications and meetings.
Event Planning: organize and coordinate events such as exhibitions and gallery openings
Office Management: daily studio operations, including supplies, equipment maintenance, and liaising with 3rd parties
Personal Assistance: personal tasks and errands as needed to support the CD's personal and professional life balance.
Finance and Legal: interface with banks, accountants and lawyers, filing and documentation
Essential:
* Seasoned experience as an Executive Assistant in a creative environment (no corporates)
* Premium fashion or photographers studio or music studio or for celebrities / HNWi's
* Education: Bachelor's degree or equivalent experience in a relevant field.
* Full citizenship or an unlimited work permit for working in the UK
Skills
* responsiveness: enthusiasm and ability to work very flexibly, outside office / UK hours
* available for emergencies 24/7
* flexibility to travel at short notice
* pro-active attitude to be able to provide options and solutions for a very busy and fluid schedule management.
* exceptional organizational and multitasking abilities.
* strong communication skills, both written and verbal.
* proficiency in Microsoft Office Suite and other relevant software.
* discretion and confidentiality in handling sensitive information.
* ability to work under pressure and meet tight deadlines.
Please send your CV to hello@for-london.com stating your full name + REF: F1148 in the subject line.
Please accept our apologies, but due to predicted high volumes, we will not be able to respond individually. If your application is successful, you will be contacted prior to Friday 9th January. Thank you for your understanding.