Overview
Are you ready to make an impact in a global financial powerhouse? At J.P. Morgan Asset & Wealth Management, we offer you the opportunity to work alongside top-tier professionals in the EMEA Private Bank Team. As an Executive Administrative Assistant, you\'ll play a crucial role in supporting our Portfolio Managers and Analysts. This is your chance to thrive in a dynamic, fast-paced environment and contribute to our success. Join us and be part of a team that values collaboration and excellence.
As an Executive Administrative Assistant in Asset & Wealth Management Team, you will support our investment professionals with essential administrative tasks. You will work closely with a team of Executive Assistants to ensure smooth operations and effective communication. This role offers you the opportunity to develop your skills in a collaborative and high-energy setting. We value your proactive approach and ability to adapt to changing demands.
Responsibilities
* Manage team members\' diaries, acting as a gatekeeper and main contact for inquiries.
* Coordinate complex travel arrangements in line with restrictive guidelines.
* Organize logistics for external visitors and company/broker meetings.
* Reconcile and process expenses and invoices efficiently.
* Flag issues and ensure deadlines are met.
* Handle technology requests through in-house systems.
* Support visitors in Edinburgh office.
* Onboard new employees and liaise with facility staff.
* Provide coverage for other team members when needed.
* Stay updated with audit and compliance guidelines globally.
Required Qualifications, Capabilities, and Skills
* Extensive experience as an administrative assistant supporting high-profile stakeholders.
* Strong organizational skills with the ability to multitask and prioritize.
* Excellent interpersonal skills for building relationships.
* Strong written and verbal communication skills.
* Proactive approach with flexibility to adapt to changing demands.
* High levels of confidentiality and discretion.
* Resourceful team player with a proactive approach within the assistant community.
* Ability to remain calm under pressure.
* Proficiency in Microsoft Office and Concur.
Preferred Qualifications, Capabilities, and Skills
* Experience in a financial services environment.
* Familiarity with global business operations.
* Knowledge of audit and compliance processes.
* Experience with onboarding processes.
* Ability to work collaboratively in a team setting.
* Strong problem-solving skills.
* Experience managing complex travel arrangements.
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