SUMMARY
AI Lift Marketing is looking for a GoHighLevel-savvy process mapper who can translate our marketing + sales operations into a clear, implementation-ready system blueprint.
You will take our existing SOPs, workflows, and funnel notes and convert them into:
1) a clean flow map (Miro) that makes the system visible end-to-end, and
2) a structured build sheet (Google Sheet/Excel) that lists every asset needed in GoHighLevel (funnels, pages, forms, pipelines, stages, tags, workflows, calendars, triggers, and key logic).
This is not a "generic funnel map" role. We need someone who understands how GoHighLevel actually works, so the map and sheet are immediately usable by a builder and future team members.
WHAT SUCCESS LOOKS LIKE
By the end of the project, we can hand your map + build sheet to our GoHighLevel implementer and they can build confidently because:
- Nothing critical is missing
- Naming conventions are consistent
- Triggers and logic paths are unambiguous
- Workflows/pipelines/forms/calendars connect correctly
- The system is easy to maintain and scale later
KEY DELIVERABLES
1) Miro System Map (Scaled, Practical, Not Over-Engineered)
A visual flow map that shows, at minimum:
- Entry points (lead sources) → forms → thank-you pages → workflows
- Key "if/else" paths (attended vs no-show, booked vs not booked, purchased vs not purchased, etc.)
- Pipeline movement logic (stage changes and what triggers what)
- Ownership boundaries (automation vs human actions)
- Clear labels that match GoHighLevel naming
2) Build Sheet (Google Sheet / Excel)
A build sheet that includes separate tabs for:
- Funnels & Pages (page list per funnel, purpose, form used, next step)
- Forms (fields, required fields, tags applied, workflow triggers)
- Workflows (trigger, steps, wait logic, conditions, goal events)
- Pipelines (pipeline names, stages, stage movement rules, automation links)
- Tags (standard naming, when applied/removed, what triggers from tags)
- Calendars (calendar types, routing rules, reminders, confirmations)
- Email/SMS Touchpoints (what message is sent, from address, compliance notes)
- Testing Checklist (test scenarios + expected outcomes)
3) System Logic Notes (Short + Clear)
- "Rules of the system" (naming conventions, trigger hierarchy, do-not-break items)
- Recommended sequencing (what gets built first to reduce rework)
- A short "handoff" note for builders and future staff
RESPONSIBILITIES
- Review existing SOPs, notes, and current GoHighLevel setup
- Ask targeted questions to remove ambiguity (but keep it lean)
- Design a simple, scalable architecture (not overly complex)
- Convert "word descriptions" into a buildable, step-by-step flow
- Align triggers and structure so the system is easy to debug later
- Create documentation that helps both implementers and sales/support teams
REQUIRED SKILLS
- Proven experience building and/or architecting systems in GoHighLevel
- Strong process mapping and systems thinking
- Highly organized, detail-driven, and consistent with naming
- Ability to translate business goals into workflow logic
- Confident in Miro (or equivalent) and structured documentation
NICE-TO-HAVES
- Experience documenting automations for agencies or multi-offer businesses
- Familiarity with pipeline-triggered architecture (stages as primary triggers)
- Experience designing systems meant to scale and be maintained by teams
- Basic understanding of deliverability guardrails (SPF/DKIM/DMARC awareness is a plus)
WHAT THIS ROLE IS NOT
- Not a general graphic/diagram role
- Not a copywriting role
- Not a "build everything in GoHighLevel" role (this role is mapping + documentation for build execution)
PROJECT SCOPE & TIMELINE
- Initial scope: map + build sheet for our core lead generation + nurture + booking flows
- Timeline: 1 week depending on clarity and number of entry points
- You'll deliver in phases: "Draft Map → Draft Build Sheet → Revisions → Final Handoff"
HOW TO APPLY
Please include:
1) A short note on your GoHighLevel experience (what you've built and for whom)
2) A link or screenshot example of a Miro map or system blueprint you created
3) A sample of a build sheet (or a sanitized excerpt) that shows your structure
4) Your fixed project estimate
5) Confirmation you can start within the next 5 days
Contract duration of less than 1 month. with 10 hours per week.
Mandatory skills: go high level, process maping, Marketing Automation, workflow automation, systems architecture, Process Design