Location: Newbury + *Hybrid working
Working Hours: Full time 37.5 hours per week – Mon – Fri
Grade: 6
Job Description
The Personal Assistant/Team Coordinator role is accountable for providing comprehensive executive-level support to multiple leaders at Level 2, ensuring seamless daily operations and efficient execution of day-to-day priorities. Acts as a trusted partner, managing communication flow, diary prioritisation, anticipating needs, and proactively resolving challenges to enable the team's success.
What You’ll Do
* Accountable for providing comprehensive executive-level support to multiple members of the Consumer leadership team, ensuring seamless daily operations and effective calendar prioritisation
* Act as a point of contact and liaison, effectively communicating with internal and external stakeholders at all levels as necessary.
* Manages the needs of leadership members, maintaining a high-level understanding of their priorities, projects and initiatives, anticipating potential challenges, and proactively identifying and implementing solutions.
* Manages complex calendars, coordinates internal and external meetings, and arranges travel arrangements with meticulous attention to detail and efficiency.
* Manages expenses, processes invoices, ensuring all align with relevant company policies and procedures.
* Ensures timely creation and management of PO’s
* May provide administrative support where capacity allows to wider management team with regards to diary management, travel arrangements, expenses and other administrative duties.
* Partners with other PA’s and supporting staff across the organisation to ensure seamless coordination and communication.
* Provides cover for ELT Executive Assistants during periods of absence
* Organising events and supporting co-ordination of diaries for large scale meetings
* Completion of administrative project activity from time to time as needed.
Qualifications
* Previous experience of providing comprehensive administrative support to one or more senior team members within a fast-paced and demanding telecommunications environment
* A self-starter who is extremely organised, meticulous attention to detail, good humoured under pressure, highly professional with strong prioritisation and excellent communication skills
* Good at managing complex calendars, coordinating travel arrangements, and anticipating the needs of senior stakeholders.
* Ability to maintain confidentiality & handle sensitive information with discretion, anticipate challenges and take initiative
* Strong technical proficiency, including advanced skills in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel.
Need to know
We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.
#J-18808-Ljbffr