Taurus House Aldershot GU11 2LQ; Kendrew Barracks Cottesmore LE15 7BL; Bourlon Barracks, Catterick Garrison DL9 3PZ, HQ 102 Brigade, Grantham, NG31 7TJ
Job Summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
1st (United Kingdom) Division is the UK’s light and airborne division which is rapidly deployable and optimised for complex terrain. Our purpose is to fight and win battles on land. The Division comprises of a Headquarters located in York and nine Brigade headquarters based around the country with the posts being advertised in three of these, 4 Light Brigade Combat Team (Catterick), 7 Light Mechanised Brigade Combat Team (Cottesmore) and 11 Security Force Assistance Brigade (Aldershot).
Working within a Brigade Headquarters, our civilian staff deliver crucial outputs and play a meaningful part of the team. When you see our service personnel being reported on in the media whilst out on operations around the world, providing support and help to others overseas and at home, or out training so they can be the best at what they do, you will have immense pride knowing you played some part in making it happen.
We are seeking highly motivated Information Managers in Aldershot, Cottesmore, Catterick and Grantham to support 1st (UK) Division and provide specialist Information Management (IM) knowledge to the Brigade Commander and the wider Brigade.
This position is advertised at 37 hours a week.
Offers will be made to the successful candidate in each location. We will keep a reserve list of all candidates who pass the interview, and you may be contacted within 12 months regarding other similar vacancies at your preferred location.
Job Description
The Information Manager post enables information superiority across the Brigade, including its units, and maintains integrated management processes and services to provide exploitable information on time, in the right place and format, to maximise freedom of action. As an Information Manger you will:
* Supporting Unit dependencies on all Information Management (IM) issues, ensuring proper Governance and maximum exploitation of all information resources
* Provide advice on IM policy and initiatives and support the resultant change programmes within the division
* Support implementation of policy on Information Governance to ensure proper management of, and efficient access to, all information stored on any medium, throughout its life cycle
* Be the Subject Matter Expert (SME) on SharePoint etc providing advice and guidance to other branches to enable them to work more efficiently
* Support the management of IM implications of Freedom of Information policy, particularly Records Management
* Responsible for Records Management in the Brigade and support implementation of Records Management within the Brigade
* Manage all IM projects and initiatives (particularly the introduction of Electronic Working Practices)
* Line management of AO Information Support Assistants (ISA’s)
* Create the organisations file plan
* Prioritise own tasks to efficiently support team outputs
* Support problem solving via the application of policy direction or detailed instructions
* Efficiently provide relevant information to support senior staff decision making
* Use appropriate methods of communication such as email, Skype/Teams or face-to-face, taking into consideration the needs of the audience
* Represent HQ at higher formation or external conferences/meetings when required
The Information Manager Post Enables Information Superiority Across The Brigade, Including Its Units, And Maintains Integrated Management Processes And Services To Provide Exploitable Information On Time, In The Right Place And Format, To Maximise Freedom Of Action. As An Information Manger You Will
* Supporting Unit dependencies on all Information Management (IM) issues, ensuring proper Governance and maximum exploitation of all information resources
* Provide advice on IM policy and initiatives and support the resultant change programmes within the division
* Support implementation of policy on Information Governance to ensure proper management of, and efficient access to, all information stored on any medium, throughout its life cycle
* Be the Subject Matter Expert (SME) on SharePoint etc providing advice and guidance to other branches to enable them to work more efficiently
* Support the management of IM implications of Freedom of Information policy, particularly Records Management
* Responsible for Records Management in the Brigade and support implementation of Records Management within the Brigade
* Manage all IM projects and initiatives (particularly the introduction of Electronic Working Practices)
* Line management of AO Information Support Assistants (ISA’s)
* Create the organisations file plan
* Prioritise own tasks to efficiently support team outputs
* Support problem solving via the application of policy direction or detailed instructions
* Efficiently provide relevant information to support senior staff decision making
* Use appropriate methods of communication such as email, Skype/Teams or face-to-face, taking into consideration the needs of the audience
* Represent HQ at higher formation or external conferences/meetings when required
Person specification
The ideal candidate will be well organised and will possess strong written and verbal communication skills. They will be able to quickly build good working relationships with a variety of partners, both internal and external to the organisation and be able to provide support to a wide range of people of different backgrounds. They will have good Information Technology skills, including basic Microsoft Office 365, and have excellent time management skills. They will use initiative to prioritise work with minimal direction whilst maintaining an excellent attention to detail.
Essential
* Good information technology skills, including basic Microsoft Office 365 packages
* Excellent time management skills
Behaviours
We'll assess you against these behaviours during the selection process:
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include
* 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
* Highly competitive pension scheme
* Personal and professional development of skills
* Alternative working patterns for many roles
* Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
* Enhanced parental and adoption leave
* 6 days special leave per year which can be used for volunteering activities
* Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
At application you will be asked to provide a CV outlining your career history and previous skills and experience. You will also need to provide a statement of suitability in no more than 500 words outlining your suitability for the role against the person specification.
At interview you will be tested against the following behaviours -
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed but these will be held over Microsoft Teams. We endeavour to stick to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
* Name : Jean Huscroft
* Email : 1UKXX-CivWorkforce-GroupMailbox@mod.gov.uk
Recruitment team
* Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. #J-18808-Ljbffr