Job Description
Support Assistant/Secretary, Perth PKC£25, - £27,Pullar House, 35 Kinnoull Street, Perth PH1 5GDAn exciting opportunity has arisen within the Finance and Business Support service to provide comprehensive and high quality personal assistant support to members of the Executive and Strategic Leadership team and where required provide administrative support for Elected Members Service and Civic Support. We require an agile worker who is flexible, organised, enthusiastic, and confident in providing support to Senior Council Officers and Councillors and working as part of a wider support team. You will be required to manage complex calendars to optimise leaders time, intercept calls and receive visitors on behalf of Senior Council Officers. Assist with the processing of incoming mail which includes inputting appropriate requests onto relevant information managements system/s. A key requirement of the role is to attend meetings (in person/hybrid) ranging from management meetings to Strategic Boards and take detailed minutes and action points, thereafter, process any necessary actions and liaise with relevant officers. You must be able to work under pressure to manage conflicting demands, sometimes within tight timescales. Absolute confidentiality and discretion must be maintained at all times, especially when dealing with personal, financial or sensitive information. You must have great communication and organisational skills and have the ability to deal with confidential information appropriately under GDPR. You will be someone who is keen to learn and develop your skills and knowledge. Requirements for the role include:• Experience of working in an administrative environment• Excellent communication skills both verbal and written with the ability to communicate to a range of different audiences• Extensive knowledge and experience of working with MS Office (Office )• Excellent Customer Service Skills and able to deal competently with general public/customers, councillors and colleagues • Ability to evaluate significance and urgency of information received and take appropriate action• Ability to resolve and respond independently to a variety of problems and situations• Excellent typing/word processing skills (including detailed minute taking, formatting reports which can contain detailed information relating to sensitive and confidential subjects) and working to tight and often conflicting deadlines• Ability to work independently and as part of a wider team is necessary, and you will be required to assist and/or be relocated to support other sections to ensure business needs are being met. At times this may be at short notice. The team follows a hybrid work structure, whilst predominantly office based this role provides the opportunity for you to work from home as well as working within an office environment alongside colleagues. Hybrid arrangements are reviewed often and are dependent on business and customer needs. The Successful candidate will have the opportunity to work alongside support staff whilst being supported to manage and coordinate their own workload in a busy, vibrant and forward thinking Service.
Requirements
For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree. Our FAQs on hybrid working can be found here Hybrid working FAQs
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