Team Secretary
Description
Are you looking for an exciting opportunity in a leading law firm with a growing global presence? Are you ready to be part of a forward-thinking, modern legal team that's redefining the way secretarial support is delivered?
This is your chance to join a dynamic and innovative firm that is committed to developing its people and delivering top-tier legal services through a collaborative and tech-driven approach.
About the Role
We are seeking a proactive and detail-oriented Team Secretary to provide high-quality administrative and secretarial support within a busy legal team. Working closely with a Personal Assistant and reporting directly to the Secretarial Services Manager, you will play a key role in ensuring the smooth day-to-day operation of the team.
This role requires strong organisational skills, excellent communication, and the ability to work independently as well as part of a wider support network.
Key Responsibilities Include:
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Supporting the preparation of weekly and monthly reports
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Coordinating national and international travel arrangements
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Assisting with the monthly billing process and financial queries
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Preparing hard copy and electronic bundles
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Handling general correspondence and diary management
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Monitoring and managing inboxes
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Conducting conflict checks and matter openings
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Drafting engagement letters
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Printing, scanning, and managing document workflows
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Booking meeting rooms and responding to queries via email and phone
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Creating, amending, and formatting documents using Word and Excel
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Working with data rooms to download and save documents
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Copy-typing and digital dictation as needed
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Processing expenses efficiently
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Liaising with internal teams such as the Document & Design Centre and Print Room
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Building strong, effective working relationships across the business
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Providing cross-practice group support when required
About You
You will bring prior experience from a legal or professional services environment and demonstrate:
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Excellent communication and interpersonal skills
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High levels of IT literacy and proficiency in Microsoft Office
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Impeccable attention to detail
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Strong administrative and organisational abilities
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A calm and professional manner, especially under pressure
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Confidence to work independently and use your own initiative
This is a fantastic opportunity to join a firm that values innovation, collaboration, and the development of its people. If you're a team player with a can-do attitude and a passion for supporting others, we'd love to hear from you.
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