Overview
Executive Assistant Job – Southampton, Hampshire – £36,000 to £40,000 DOE
Greycoat Lumley’s client is seeking an experienced Executive / Business Assistant to support two chairmen of multiple businesses based in Southampton. This is a pivotal and varied role for the right candidate, who must have excellent communication skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
The successful candidate will need to be organised, proactive, discreet and professional, with proven experience in supporting senior leadership.
Responsibilities
* Providing comprehensive administrative support, including diary management, travel arrangements and meeting coordination
* Preparing high-quality correspondence, presentations and reports on behalf of leadership
* Acting as the first point of contact for internal and external stakeholders, always ensuring professionalism and confidentiality
* Organising board meetings, including agenda preparation, minute-taking and follow-up on action points
* Managing expense reports, procurement requests and budget tracking
* Supporting project coordination, ensuring deadlines are met and deliverables are tracked
* Maintaining efficient filing systems (digital and physical) and ensuring data accuracy
* Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise
Skills & Experience Required
* Proven experience as an Executive Assistant or Personal Assistant
* Strong organisational and time management skills with the ability to prioritise and work under pressure
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office Suite and digital collaboration tools
* Discretion and confidentiality in handling sensitive information
* Professional demeanour with strong interpersonal and stakeholder management skills
Desirable
* Experience supporting C-suite executives
* Knowledge of financial or professional services sectors
* Event coordination experience
Salary: £36,000 – £40,000 GPA DOE
Contract Type: Full time, permanent
Location: Southampton, Hampshire
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