Job Description
Due to continued growth our Lutterworth site are now recruiting for an Operations Administrator to join their friendly team on a full time permanentbasis.
Working hours: Any 5 in 7 days, 7am-4pm.
As an Operations Administrator you will be responsible for the day to day management of the workload of site administration, ensuring all issues are dealt with effectively and in a timely manner and to ensure that all tasks and outputs are carried out in a timely manner and to the required standard.
Key Duties of an Operations Administrator:
1. Organise and plan fleet maintenance schedules to ensure they are up to date including servicing and MOT’s.
2. Checking all scheduled events have been booked and work completed.
3. Communicating with suppliers and internal customers, coordinating vehicle maintenance and repairs.
4. Ensure compliance paperwork is received and loaded onto the platform.
5. Maintain accurate and up-to-date records for all company vehicles.
6. Auditing fleet records and databases to ensure they are complete, up to date, and accurate.
7. Ensure compliance with legal and regulatory requirements.
8. Ensure that transport administration is completed on time, in full and accurate including but not limited to; vehicle files, driver timesheets, etc.
9. Weekly paid colleague payroll administration, including any queries.
10. Ensure that all company noticeboards are kept up to date.
Qualifications
11. Previous experience within an administrative role is required.
12. Attention to detail and accuracy.
13. Excellent communication skills in order to deliver accurate information.
14. Able to work efficiently and accurately under pressure.
15. Good knowledge of MS Office, in particular Excel, Word, Outlook.
16. Able to work without direct supervision.
17. Effectively prioritise work load in order to meet set deadlines.
Additional Information
As part of our drive to make Great Bear a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.
Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.
Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:
18. Annual Leave – 28 days inclusive of the bank holidays.
19. Pension scheme – We want colleagues to enjoy a comfortable retirement so we offer agreat contribution of 4% employee and 4% employer.
20. Life Assurance - x2 your annual salary.
21. Wellness – Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
22. Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
23. Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
24. Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!