Senior Administrator (Education / SEN / Safeguarding)
Location: Barnstaple, Devon
Salary: £22,9585 - £25,827
Contract: Full-time, Permanent
Employer: M&M Supply (on behalf of a Multi Academy Trust)
About the Role
M&M Supply is recruiting on behalf of a Multi Academy Trust for a highly organised and professional Senior Administrator to support the day‑to‑day operations of a busy academy setting. This key role provides administrative, HR, financial, and safeguarding support to the Principal and wider staff team and plays a vital part in ensuring the smooth running of the academy while supporting pupils, families and external stakeholders.
Key Responsibilities
Administration & Office Management
* Provide high‑quality administrative and secretarial support to the Principal and staff
* Act as the first point of contact, managing reception, calls and visitors in line with safeguarding procedures
* Organise meetings, manage diaries and take accurate minutes
* Maintain accurate records in line with data protection (GDPR) requirements
* Manage incoming/outgoing post and general office organisation
Safeguarding & Compliance
* Maintain and update the Single Central Record (SCR)
* Ensure safeguarding procedures are followed for all visitors and staff
* Support compliance with safeguarding and child protection policies
HR & Payroll Support
* Provide administrative support during recruitment processes (ID checks, interview documentation)
* Assist with staff records, absence tracking and training logs
* Support payroll processes, including overtime, expenses and mileage claims
Finance & Resources
* Administer petty cash and support budget monitoring
* Process orders, manage stock and maintain inventory of academy resources
* Support financial procedures in line with Trust policies
Pupil & Data Administration
* Maintain pupil records, admissions and leavers’ processes
* Support attendance, registers, timetables and reporting systems
* Produce data reports for leadership, local authorities and external bodies (Ofsted, DfE)
Key Skills & Experience
Essential
* Strong administrative experience in the education sector desirable
* Experience in a front office / reception environment
* Excellent attention to detail and organisational skills
* Confident using Microsoft Office (Excel, Outlook, SharePoint)
* Strong communication skills with staff, parents and external professionals
* Ability to manage multiple tasks and meet deadlines under pressure
* Experience handling confidential and sensitive information
Desirable
* Experience working in a school, SEN or academy setting
* Knowledge of school MIS systems
* Experience supporting HR or finance processes
Qualifications
* GCSEs (or equivalent) including English and Maths (Level 2 minimum)
* Relevant administrative or business qualifications (desirable)
Personal Attributes
* Highly organised, proactive and reliable
* Professional, discreet and able to maintain confidentiality
* Flexible and able to adapt in a fast‑paced environment
* Strong interpersonal skills and ability to work collaboratively
* Committed to safeguarding and supporting children and young people
Background & Checks
This role is subject to an enhanced DBS check and satisfactory references.
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