Job Overview
Overall Purpose of the Job
The Registrar is responsible for the overall recruitment and retention of pupils across all areas of the School, with a particular focus on the Senior School and Sixth Form. The successful applicant will need to create and maintain a detailed and robust plan for the admissions process, plus a creative programme of tours, events and activities to attract new pupils. They will be an ambassador for the School and will often be the first point of contact for prospective families. The post holder will need to be an experienced and competent administrator, with the ability to meet deadlines and ensure school systems and applicant records are maintained accurately.
In the first instance, we seek someone able to work full-time term-time only plus 10 days, with a requirement to work occasional weekends and evenings to assist with school events. For the right candidate, we may consider part-time or all year-round work.
Key Responsibilities And Tasks Include
* Coordinate the full admissions process for Senior School and Sixth Form (Years 7–13).
* Plan and execute admissions-related events including open days, interviews, and school tours.
* Manage and co-ordinate all aspects of registry and admissions work throughout the School, using interpersonal skills to progress each applicant through the stages to securing enrolment;
* Ensure compliance with legal admissions requirements and keep abreast of any updates;
* Ensure objectives are met for the number and the calibre of new pupils at all entry points;
* Oversee assessment and admittance processes for pupils seeking to join the School at the main entry points, ensuring that appropriate reports and testing occur before offering a place;
* Seek references for all pupils who are being considered for admittance;
* Seek safeguarding records from feeder schools for all pupils who are admitted to the school;
* Build strong relationships with internal staff, feeder schools, and external partners.
* Liaise with the Deputy Head Pastoral and Heads of Year regarding induction of new pupils and ensure a smooth transition and induction for new pupils and families;
* Advise the Director of Studies and Senior Leadership Team on effective admissions strategies and contribute to strategic planning.
Interviewing
* Conduct tours, meet prospective pupils and ensure they are interviewed by a member of senior staff if appropriate;
* Make decisions in conjunction with the Principal for the admission of pupils;
* Liaise with the Principal and Bursar on the awarding of scholarships and bursaries within agreed budgets;
* Liaise with the Deputy Principal and Director of Studies regarding the suitability of candidates for entry into the school based upon their performance during the admissions process.
School Roll, Admissions Records and Reports
* Monitor current and future school roll numbers, keeping senior staff informed on a regular basis;
* Manage inquiries, applications, offers, and acceptances through the admissions database;
* Ensure that all admissions records and statistics are accurate and up-to-date;
* Ensure that the Director of Studies has the academic information necessary both to advise the parents of prospective pupils regarding options choices and to place new students into appropriate sets;
* Maintain a regular analysis of admissions statistics and trends, and report where necessary;
* Liaise with feeder schools and direct resources and strategy accordingly.
Internal Admissions Administration
* Keep the School’s Admissions database up-to-date, with all enquiries/records of prospective pupils and registrations;
* Maintain accurate and up-to-date admissions records in line with GDPR and safeguarding requirements;
* Maintain up-to-date leavers’ information;
* Liaise with the Director of Studies and Heads of Department regarding entrance exams and scholarships;
* Work with the Bursar to ensure admissions and billing information is kept up to date.
Events
* Work in conjunction with other members of the Admissions and Marketing Department to organise and prepare for successful open days, taster days and other marketing events;
* Provide admissions data and trends to Governors as requested.
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