Job Description
We are looking for a highly organised Personnel Logistics Administrator to join our dynamic team. In this role, you will assist with the coordination of personnel movements and provide administrative support.
To be considered for the position, you will be enthusiastic, proactive and possess a genuine can-do attitude, be able to work within a team and as an individual, able to multi-task in a busy project environment and have the drive to succeed and have a high attention to detail.
Key Responsibilities
* Proactively interface with operations department regarding personnel requirements for projects, training, and other company assignments.
* Organise, flights, travel, and accommodation for personnel in line with company policies always looking for the most cost-effective options.
* Assist with the organisation of visas for personnel travelling overseas and all associated literature and vaccinations.
* Liaise with clients’ offshore locations for crew change details.
* Contact 3rd party contractors or agencies for operations as required.
* Inform personnel of all mobilisation/demobilisation details.
* Verify all personnel's medical & survival certification, inoculations plus other client registration requirements for working offshore are in date & valid, arranging renewals when required for assigned personnel.
* Maintain offshore employees' personal information and files ensuring changes are notified to HR
* Update offshore employees' CVs in the company format.
* Assist with updating personnel tracker daily.
* Check and log expense forms, including credit card expenses, and advise personnel of any discrepancies out with company policy.
* Utilise Vantage system and notify personnel if details have not been updated.
* Arrange, order, and monitor PPE usage ensuring sufficient stock levels at all times.
* Raise personnel and office related POs within the AX system.
Experience Preferred
* 1 -2 years Personnel Logistics experience ideally within the Oil & Gas Industry
* Excellent computer skills especially in MS Word and Excel
Personal Skills
* Excellent communication and interpersonal skills.
* Proactive with a high attention to detail.
* Ability to work well in a team whilst also independently using own initiative.
* Ability to effectively prioritise and organise own workload and adapt to changing priorities as dictated to by operational requirements.
Why Work With Us
At IKM Testing, our people are at the core of everything we do. We’re committed to creating a workplace where you feel valued, supported, and empowered to grow. Here’s what you can expect when you join our team:
Comprehensive Benefits Package
We offer a wide range of benefits designed to support your health, wellbeing, and lifestyle, including:
* Private medical insurance
* Company pension scheme
* Enhanced holiday entitlement
* Employee Assistance Programme
* Health and wellness initiatives
* Salary sacrifice schemes covering annual health assessments, car maintenance, tech perks, and cycle-to-work options
Career Growth and Development
We’re passionate about helping our people thrive. At IKM, you’ll find an engaging and challenging environment that supports your career aspirations through:
* Ongoing training and development
* Opportunities for progression
* A culture that values learning and innovation
Flexible Working Options
We understand that life isn’t one-size-fits-all. That’s why we offer hybrid working and flexible hours to support work life integration. Let us know what flexibility you need — we’re committed to considering arrangements that support both individual needs and operational requirements.