Location:
Civic Campus, Euclid Street, Swindon, SN1 2JG
Employment Type:
Temporary | 37 hours per week
Nova Hire Recruitment is recruiting on behalf of Swindon Borough Council. Provide high-quality administrative and legal support to the Chief Legal and Monitoring Officer and Legal Services team. Ensure work is prioritised and delivered efficiently while maintaining strict confidentiality.
Key Responsibilities
* Super user of IKEN Case Management System (case creation, document management, reporting, bundling)
* Manage legal records, agreements, and electronic filing systems
* Monitor legal inboxes and allocate queries appropriately
* Support Right to Buy processes, including title checks and documentation
* Prepare court documentation for Single Justice Procedure cases
* Record Land Registry searches and manage related cost tracking
* Support onboarding, IT requests, equipment orders, and timesheets
* Produce KPI and performance reports for Legal Services
* Assist with FOI (Freedom of information act), SAR (Subject Access Requests), complaints, and member enquiries
* Carry out general administrative duties (post, calls, scanning, invoicing)
Additional Duties
* Improve processes and support service efficiency
* Help maintain the Legal Office Manual on SharePoint
* Provide support across teams, including childcare legal admin when needed
Working Relationships
* Daily contact with Legal team and council officers
* Regular liaison with Line Manager