Job Description
Legal Secretary – Residential Conveyancing
* Location: Basingstoke
* Job Type: Full-time
* Salary: Up To £30,000 (Depending on Experience)
We are seeking a dedicated Legal Secretary to join our Residential Conveyancing team. This role involves comprehensive support to our Fee Earners, handling everything from file opening to post-completion tasks. The ideal candidate will have experience in a legal setting, particularly within Residential Conveyancing, and possess strong administrative and organisational skills.
Day-to-day of the role:
File Opening and Pre-Contract:
* Take instructions from clients and provide quotes.
* Assist with file opening and obtaining completed Protocol documentation.
* Prepare and issue contracts and supporting paperwork.
* Conduct necessary searches and assist Fee Earners with pre-contract work.
* Ensure compliance with CQS requirements.
Post-Contract:
* Handle files post-exchange of contracts, including drafting and approving transfers, and liaising with clients for signatures.
* Manage registration requirements and give Notice of Assignment to Landlord.
Completion and Post Completion:
* Execute all procedures on the day of completion, including stamping of transfer deeds and making land registry applications.
* Ensure all files are checked for outstanding matters, report finalisation to clients, and arrange for file archiving.
Other Duties:
* Provide support to Fee Earners, including typing, file maintenance, and client liaison.
* Utilise all office computer and software systems after appropriate training.
* Offer general support across departments and cover for switchboard and post on a rotational basis.
Required Skills & Qualifications:
* Proven administrative or secretarial experience in a legal setting.
* Experience in pre and post-completion administration within a Residential Conveyancing Department is desirable.
* Strong organisational and time management skills.
* Proactive and able to prioritise effectively.
* Excellent interpersonal skills, including in-person, phone, and written communication.
* Familiarity with case management systems, experience with LEAP is advantageous but not mandatory.
To apply for this Legal Secretary position in Residential Conveyancing, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.