We have an exciting opportunity for a Team Assistant to join a global property company based in the West End. You will work closely with a team of other Team Assistants to provide a first class administration service. You will manage a busy workload and be able to communicate effectively with the Admin Manager, Shareholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary.
This is a great opportunity to join a collaborative and engaging team. This is a 12 month mat cover.
Duties to include:
Providing diary, travel and meeting management for the team- inkling booking accommodation and restaurants
Formatting and managing reports for the team – ensuring the quality assurance process is adhered to
Setting up new instructions
Creating project files
Converting quotes on the system
Raising proforma invoices – using Sage
Preparing and issuing enquiry documents
Managing the companies CRM System, ensuring it is kept up to date with all fee forecasting and project updates
General administration duties to ensure the smooth running of the team
Requirements: We are looking for someone with experience of working within a demanding team and capable of taking on additional administrative duties when called upon.
Skills: Secretarial experience, preferably within the property industry, Microsoft Office skills, proven ability to manage demanding workloads, ability to be flexible and adaptable to the needs of the business.
Flexible working is available 2 days from home with 3 days in the office