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Client:
Hampshire Hospitals NHS
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Job Category:
Other
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Yes
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Job Reference:
368a6935cdeb
Job Views:
9
Posted:
25.08.2025
Expiry Date:
09.10.2025
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Job Description:
Job overview
The Estates Department is looking for a Administration Assistant to undertake tasks required to provide the level of service necessary for Estates to deliver business plans and support the organisation. Adherence to relevant operational policies at all times is essential.
The post holder will be responsible for providing administrative support to the Estates Department
The role would be principally based at the Basingstoke site with ad-hoc cross site working at Winchester or other sites dependant on the needs of the service
Main duties of the job
To work autonomously providing administrative support for the Estates Department under the supervision of EA to the Associate Director of Estates
To produce ad-hoc reports and documentation that may contain information of a sensitive nature.
To liaise with external companies for any emergency call outs, repairs and arrange maintenance visits as requested.
To conduct site inductions for contractors attending site.
Issuing Trust keys and contractors badges and ensuring that the items are signed for if required.
To assist the procurement of goods and services by monitoring the progress of purchase orders.
To arrange meetings and events; this will include diary management and will require liaison with internal staff and external clients to co-ordinate meetings and events.
To take minutes of departmental meetings and transcribe these in a timely manner and ensuring they are circulated as required.
Further details are in the Job Description
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person specification
Training & Qualifications
* GCSE English and Maths to Level C/Grade 5 or above
* ECDL or equivelent
Experience & Knowledge
* Relevant experience in a similar role
* Experience of working in a hospital environment
Skill & Ability
* Good organisational skills
* Advanced keyboard skills
* Accuracy in data entry and typing
* Minute taking skills
* Shorthand
Other Specific Requirements
* Comprehensive knowledge of computer systems to support a diverse workload
* Experience of continuous use of VDU screen/monitoring call logging systems
* Experience of dealing with frequent interruptions such as telephone calls and contractors requiring information
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