Overview
Job Title: Administrative Assistant / Office Administrator
The Administrative Assistant is responsible for performing a variety of clerical and administrative tasks to ensure the efficient operation of the office. The role may involve direct interaction with employees, clients, or suppliers and ensures that day-to-day office functions run smoothly.
Key Responsibilities
* Office Management: Oversee general office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized office environment. Schedule and coordinate meetings, conferences, and appointments. Manage office equipment and ensure functionality.
* Clerical Tasks: Answer phone calls, direct inquiries, and take messages as needed. Prepare, process, and file documents, reports, and correspondence. Handle incoming and outgoing mail and email.
* Data Entry & Record Keeping: Maintain and update company databases, filing systems, and digital records. Prepare reports, presentations, and other documents as needed. Monitor and manage office inventory and order supplies when necessary.
* Customer Service: Greet visitors and clients, assist them with inquiries, and direct them to appropriate departments or individuals. Maintain a professional demeanor while handling client concerns or issues.
* Accounting & Financial Support: Assist with invoicing, billing, and expense tracking. Process purchase orders and receipts. Help with the preparation of financial reports or documentation as requested.
* HR Support: Assist with onboarding new employees, including coordinating orientation and ensuring all required paperwork is completed. Maintain personnel files and handle confidential information appropriately.
* Project Assistance: Assist management with organizing and executing special projects. Track project progress and deadlines, ensuring timely completion.
Skills & Qualifications
* Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
* Experience: Previous office or administrative experience is a plus.
* Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational and multitasking skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Detail-oriented with strong problem-solving abilities. Ability to maintain confidentiality and handle sensitive information.
Working Environment
* Office-based with standard working hours (usually 9 AM to 5 PM).
* Occasional overtime may be required depending on office needs or projects.
Job Details
* Job Types: Full-time, Permanent
* Pay: £20,112.00-£21,840.00 per year
* Benefits: Company events, Free parking, On-site parking
* Schedule: 8 hour shift, Monday to Friday
Education
Bachelor\s (preferred)
Experience
* Customer service: 1 year (preferred)
* Administrative experience: 1 year (preferred)
Language
English (preferred)
Licence/Certification
Driving Licence (preferred)
Work Location
In person
Reference ID
Admin Officer
J-18808-Ljbffr