Clinical Team Secretary
Closing date: 18 June 2026
Location: Sherwood Avenue, Sherwood Oaks Business Park, Mansfield
Salary: £25,760 to £27,476 a year (pro rata for part time)
Contract: Permanent, Part‑time working pattern.
Job responsibilities
Provide an effective and efficient administrative service for the clinical team, including:
* Formatting and typing MHA tribunal/appeal reports
* Coordinating with the clinical team and MHA to arrange hearing/appeal dates
* Diary management of the clinical team
* Handling internal and external mail to the clinical team
* Maintaining spreadsheets detailing all MHA activity in relation to tribunal/appeal hearings
* Typing and submitting referrals to general hospitals for medical conditions/test requests
* Providing any other admin support requested by the Clinical Team or Admin Team Leader
* Cross‑covering inpatient secretary duties and board reviews as needed
Person Specification
* High level of presentability, communication and people skills
* Strong typing and formatting skills
* Knowledge of office management and basic administrative processes
* Good organisational and multi‑tasking abilities
* Self‑motivated and confident with Microsoft Office (Outlook, PowerPoint, Excel)
* Prior experience in an office environment and as a team member
Qualifications
* Typing qualification or equivalent
* Knowledge of business and administration procedures (NVQ Level 3 or proven experience)
* RSA 3 or equivalent
Experience
* Minute‑taking experience
* Scheduling/diary management
* Proficient use of Microsoft Office
* Previous office experience
* Ability to work as an effective team member
* Maintain electronic records/information on computer
* NHS experience beneficial
Contractual Requirements
* Ability to travel between venues
* Completion of mandatory training
Physical requirements
* Requirement for sitting in a restricted position for a substantial proportion of the working time
Skills
* Good numeracy and literacy skills
Values and Behaviours
* Act in line with Trust values: Trust, Honesty, Respect, Compassion and Teamwork
* Demonstrate understanding and commitment to Equality, Diversity and Inclusion (EDI)
Disclosure and Barring Service Check
This post requires a DBS check under the Rehabilitation of Offenders Act (Exceptions Order) 1975. A submission will be made to the Disclosure and Barring Service for any previous convictions.
Visa Sponsorship Information
This post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change; this salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Employer name
Nottinghamshire Healthcare NHS Foundation Trust
Reference number
186-429-26-MH
Job location
Sherwood Avenue, Sherwood Oaks Business Park, Mansfield
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