Major Recruitment have an exciting opportunity available for a People Team Coordinator/ Receptionist to join our client on a permanent basis. Our client is a leading international food manufacturer with production sites across the UK and globally. They responsibly produce a wide range of food and drink products enjoyed by consumers every day. Central to their success is a commitment to being an employer of choice, fostering a professional, inclusive, and engaging workplace where colleagues are proud to represent the business.
The role is full-time: 37.5 hours per week (8 am to 4 pm) and fully site based.
The Role
Reporting to the Operations People Business Partner and sitting within the People Team, the People Team Coordinator / Receptionist plays a vital role in ensuring the smooth delivery of people-related administration and providing a professional front-of-house service.
This is an entry-level opportunity, ideal for someone looking to take their first step into HR or People administration, while also gaining exposure to reception and site-based operations.
Key Responsibilities
People Administration
Maintain HR systems, ensuring data accuracy and integrity, and produce People Team reports as required.
Work closely with the People Team and Payroll to ensure all payroll-related changes (new starters, leavers, contractual changes, adjustments) are processed accurately and in line with deadlines.
Draft employee contracts and letters, ensuring clarity, accuracy, and timeliness.
Keep all standard HR documentation up to date and compliant with company policies and employment legislation.
Track and manage key documentation including new starter paperwork, probation reviews, and return-to-work forms.
Conduct right-to-work checks and support pre-employment checks, including references.
Coordinate and schedule meetings, interviews, and People-related events.
Support People Business Partners and the Head of People with ad-hoc requests and People projects.
Assist with colleague engagement activities and internal communications.
Support the rollout of new people initiatives through site communications and management of key calendar events.
Manage People Team communications via on-site TV screens.
Support wellbeing, diversity, and inclusion initiatives and act as a point of contact for engagement feedback.
Ensure brand integrity is upheld in line with business policies and procedures.
Reception Duties
Act as the first point of contact for all site visitors, providing a professional and welcoming service.
Sign visitors in and out of the site and announce arrivals to relevant personnel.
Issue PPE to visitors where required.
Complete all relevant visitor documentation.
Accept and sign for deliveries when applicable.
Sort and distribute incoming mail.
Person Specification
Experience
Previous experience in an administrative role.
Proven ability to manage workload effectively and prioritise tasks.Skills
Strong IT literacy.
Excellent communication and listening skills.
Highly organised with strong attention to detail.
Professional and approachable manner.Attributes
Friendly, helpful, and customer-focused.
Able to work independently as well as collaboratively within a team.
Honest, trustworthy, and reliable.
Additional Information
Applicants must have the right to work in the UK and not require visa sponsorship.
This is an entry-level role, well suited to someone aspiring to develop a career in HR or People administration.
How to Apply
If you're seeking a rewarding career with excellent development opportunities and long-term stability, please apply with an updated CV highlighting your relevant experience.
Successful candidates will be contacted within 2 working days.
INDMG