Job Description: Conveyancing Property Administrator
Our client based in Northamptonshire requires a Property Administrator to assist
conveyancing team to provide a quality and comprehensive conveyancing service with a
customer service focus.
Offering support to Property Assistants and Case Handlers working
as part of a team to ensure all transactions are dealt with efficiently and proactively.
Key Duties and Responsibilities include
• Open files on both the case management system and accounts system.
• Provide quotations to clients and record on any referral spreadsheet.
• Issue secondary forms to client, diarise and chase if necessary.
• Carry out Bankruptcy searches via the Land Registry Portal.
• Request, diarise and chase any redemption figures.
• Acknowledge contract papers and apply for searches.
• Import search results to Intelliworks and print first page of report as evidence result
is back.
• Ensure all referral reports are up to date on a daily basis.
• Attend to any office administration requested to include post, filing, account
balances and file closures.
• Prepare and issue contract papers to the buyers’ solicitors.
• Provide regular updates to clients, Estate Agents and other solicitors.
• Answer the phones in a timely manner
• Deal with all contacts in professional manner.
• Ensure secondary forms, Identification, and Source of Funds information is received
by client at early stages of the transaction.
• Ensure all checklists are kept up to date.
• Perform conflict checks and import results, refer to Case Handler if not a passed
result.
• Download Office Copy Entries and any filed documents from the Land Registry
Portal.
• Perform conflict checks.
• Action Memorandum of Sales and send our initial letters to sellers and buyers’
solicitors.
• Request contract papers from the sellers’ solicitors, diarise and chase if necessary.
• As required, it may be necessary to carry out extra duties in addition to those listed
above