Title: Bid Coordinator (Transport Infrastructure)
Requisition ID: 8426
We are excited to offer a fantastic opportunity for a
Permanent Bid Coordinator
to join our dynamic
Work Winning team in Transport Infrastructure.
As the Bid Coordinator, you will be instrumental in the smooth running of the bid process for the Transport Infrastructure team. You will work in close partnership with the Bid Manager, offering essential daily administrative and bid-related support. Your responsibilities will include preparing proposals, coordinating activities across several bids, and ensuring that all deliverables are completed and submitted within tight deadlines. You will manage the submission process, making certain that all critical documents are delivered punctually. In this role, you will also liaise with both internal bid teams and external clients, keeping everyone updated and organised throughout the life cycle of each bid. Your work is central to our success in winning new projects and supporting the ambitions of the Work Winning team within the transport infrastructure sector.
The standard working hours are 37.5 per week remotely, with travel to the IDH Birmingham office or bid locations for team meetings as needed.
What You'll Do
* Work on bids under the direction of the Head of Work Winning, Principal Bid Manager, or Bid Manager, supporting all required activities through to completion in line with established bid processes.
* Coordinate the bid platform, site, and folders, ensuring they are consistently organised and user-friendly for easy navigation.
* Maintain thorough familiarity with the client bid portal, including the prompt downloading of client documents, tender amendments, and clarifications, as well as uploading submissions and responses to clarification questions.
* Coordinate the schedule of deliverables using the leaderboard process to track progress, identify issues, and escalate concerns to the Bid Lead to ensure bids are submitted fully and on time.
* Implement and maintain document management and version control for all bid documents.
* Oversee and manage the process for submitting bid clarifications and the client clarification process post-bid, ensuring these are handled efficiently.
* Manage bid portals daily by identifying and downloading new opportunities, distributing them to relevant stakeholders, tracking deadlines, and managing initial responses.
* Monitor the overall production quality of bids throughout the process to ensure Amey submits professional, high-quality tenders.
* Ensure all inputs from bid team members are organised and managed in a structured way, so all team members are aware of the status and progress of activities.
* Keep bidding tools, such as the pipeline database, updated and contribute to bid reports as needed.
* Analyse client requirements, ensuring compliance and understanding of scoring criteria.
* Assist and support bid managers with managing the bid process, tracking activity on portals, ensuring clients receive necessary information, and coordinating document downloads.
* Organise meetings and workshops, including booking venues and coordinating attendees as required for the bid process.
Why Join Us?
At Amey, We Don't Just Offer Jobs, We Offer Opportunities To Build Fulfilling Careers. As One Of The Top 1% Of Employers Recognised By Investors In People, We Are Committed To Your Professional Growth And Wellbeing. Here's What You Can Expect When You Join Our Team
* Competitive Salary: Enjoy a competitive annual salary with the potential for yearly reviews to ensure you're rewarded for your contributions.
* Company Car/ Car Allowance
* Career Growth: Propel your career with clear, dynamic advancement opportunities to roles like Senior Bid Writer & Proposals Manager
* Training Opportunities: Unlock your potential with comprehensive training tailored to your growth, e.g. AMPM Qualification or Masters
* Personal Development Opportunities: Advance your personal growth through mentorship and access to our award-winning programs like our Leadership Development,, and Multicultural Leadership programs.
* Pension: Benefit from a generous pension scheme with company contributions for your future peace of mind.
* Holidays: Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further 5 days Giving you plenty of time to relax and recharge.
* Flexible Benefits: Customise your benefits package with options like additional leave, cycle-to-work schemes, charitable giving, and gym memberships.
* Exclusive Discounts: Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.
* Social Impact: Take part in our community initiatives with 2x paid volunteering days a year, plus other opportunities to support fundraising and local projects.
What You'll Bring
* Organisation
* Demonstrated interest in work winning or bid coordination
* Knowledge of transport infrastructure and complex facilities
If you're ready to make a meaningful impact on our business and contribute to a shared, sustainable future, we invite you to join us in advancing our strategy and driving positive change.
Application Guidance
At Amey, we value a culture of diversity and inclusion. We encourage applications from individuals who are passionate about making a positive impact, no matter their background, gender, race, or personal circumstances. We believe everyone deserves the opportunity to shine.
As a Disability Confident leader, we're proud to offer applicants with a disability an interview if they meet the minimum requirements for the role.
If you have any questions or need any adjustments during the recruitment process, don't hesitate to reach out to Kayla Caruth, our recruiter for this role,