Payroll & HR Administrator (Part-Time)
Based in Edinburgh South Gyle | Fully office-based role
Part-Time | 22 hours per week | Flexible working patterns available
12-month Fixed-Term Contract (Maternity Cover) | Potential to become permanent
Salary up to £28,000 pro-rata + Bonus (up to 10%) & Market-Leading Benefits
Search Consultancy is proud to be working exclusively with one of our long-standing clients based in South Gyle to recruit an experienced Payroll & HR Administrator for a part-time role.
This is a fantastic opportunity to join a friendly and professional team in a varied role that blends payroll coordination with broader HR administrative support. While this position sits within the HR function, it will play a key role in ensuring the accuracy and timeliness of all payroll-related processes.
We're offering 22 hours per week and can provide flexibility around how those hours are worked – whether that's over 3 full days or spread across 4-5 shorter days.
Key Responsibilities:
Payroll Focused Duties (Primary):
* Maintain and update employee records and payroll data to ensure all changes (new starters, leavers, salary amendments, etc.) are accurately reflected ahead of payroll deadlines.
* Liaise closely with the internal payroll provider to ensure smooth monthly processing.
* Act as the main point of contact for all payroll-related queries, escalating more complex issues as needed.
* Assist in calculating and verifying pay elements such as bonuses, overtime, and statutory payments (e.g. SSP, SMP).
* Support annual payroll processes including P60s, P11Ds, and audit requests.
HR Administration Duties (Secondary):
* Oversee onboarding processes including Right to Work (RTW) checks, pre-employment screening, and contract preparation.
* Ensure accurate and compliant management of electronic employee files and HR documentation in line with GDPR and company policy.
* Respond to general HR queries, providing first-line support to employees and escalating as required.
* Generate standard HR letters and assist with wider HR project work as directed.
* Compile and provide HR reports and MI to support strategic decision-making.
* Assist with the administration of HR-related invoices and payments.
What We're Looking For:
* Essential
: Prior experience in a payroll or HR administration role with strong exposure to payroll processes.
* Ideally CIPD-qualified or studying towards (but not essential if experience is strong).
* Excellent attention to detail and a proactive, organised approach to managing priorities.
* A confidential and trustworthy approach, especially when handling sensitive payroll and employee information.
* Strong communication skills and the ability to liaise confidently with stakeholders across the business.
* Proficient in Microsoft Office, especially Excel, and able to quickly adapt to new systems.
This is a great opportunity for someone who enjoys combining payroll accuracy with broader HR support and is looking for a flexible, part-time position within a welcoming and well-established business.