Administrator Apprentice
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Contract: Full-Time, Term Time Only
Basic Salary: £12,627.38, £7.55 per hour
Contract Term: Fixed Term - Approx 18 months
Location: Headingley, Leeds
Hours: 37.5 hours per week
Benefits: Paid training in line with National Minimum Wage with a view to obtaining a recognised qualification, 30 days' Annual Leave increasing to 35 days' with length of service + Bank Holidays, Company Pension, Life Assurance, Employee Discount Scheme
Course Information
Business Administration Level 3 - You will be allocated the time required during the working week to attend learning that supports your apprenticeship course. Paid training with a view to obtaining a recognised qualification within Administration, completion of Functional Skills Level 2 in Maths and English, if required, alongside your qualification.
About Us
Located in Headingley, Leeds, Ormston School offers a safe and supportive environment for pupils aged from 5 to 18 years old. Our mission is to provide each pupil with a diverse and appropriate education that encourages aspiration and achievement.
Role Responsibilities
Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
Promote the safeguarding and welfare of all pupils and visitors
Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff
Reception
The apprentice administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.
Key Tasks and Activities
Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
Accurately maintain the shared calendar and update the school information
Provide refreshments for visitors
Work on parents' evening and other evening events as required
Inform the relevant staff member when deliveries arrive
Distribute internal and external post and correspondence as appropriate
Arrange the ID cards for all new starters and governors for the School
Liaise, when necessary, with transport services and taxi suppliers for pupil transport
Administration
Support the School Administrator to provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.
Key Tasks and Activities
Produce letters and memorandums
Undertake filing and photocopying; assist users with the operation of the photocopier including changing inks and attempting to resolve issues
Provide administration assistance as required by the Leadership Team including ordering resources
Ensure all information is treated confidentially and have absolute discretion at all times
Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share various types of information as and when required
Use all items of office equipment competently and keep up to date with developments and changes
Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
Ensure documents are prepared and data is entered onto the school's information management system
Undertake stocktaking and ordering of materials and equipment as required
Deal with school correspondence, emails and phone calls
Support the Head Teacher with Local Authority correspondence and Quality Assurance paperwork/visits
Click Apply for a full list of tasks and responsibilities for this role.
Requirements
Educated to GCSE level with grades A-C in Mathematics and English. xlqdzyr This can be completed alongside your qualification if not already obtained
An understanding of the use of IT and electronic communications including Microsoft Office (e.g., Word, Excel and Outlook)
Good communication skills (phone/digital/writing)
Ability to manage workload
Ability to contribute to team working and develop good working relationships
Ability to demonstrate professionalism and diplomacy and to represent ISP at all times
Interviews may take place over Microsoft Teams or in person at our school.