Invoicing Administrator
Chester
Up to £24,000
Working within this established, progressive company, the Invoicing Administrator will be based at their exceptional modern Head Office in Chester, which has free parking. The Invoicing Administrator will be responsible for the sales administration for clients are carried out efficiently, accurately and to timescales. Efficiently processing invoices received from suppliers, ensuring correct levels of approval and correct coding to the accounts, ensuring all payments are prepared to correct terms, and all cash receipts are received promptly, coded correctly, and reconciled.
To apply for the Invoicing Administrator, you must have a previous finance or invoicing administration experience, along with skills in MS Excel and accountancy systems. You will be working Monday to Friday 9am-5pm (35 hours a week). The role is 5 days in the office.
The role has an extensive benefits package including private medical cover, income protection, discretionary bonus, company pension, wellbeing support, ongoing training and social events!
Key Responsibilities
• Validate and process weekly sales declarations, ensuring discrepancies are queried and VAT is treated correctly
• Reconcile cash receipts to the declarations, request, and report variances and shortfalls
• Ensure accuracy of invoices
• Process supplier invoices/credit notes onto the system for approval according to established limits
• Preparation of operator and supplier payments proposals ensuring payments are made to correct payment terms
• Process employee and company credit card expenses, ensuring adherence to company policies and VAT guidelines
• Review and reconcile debit balances and supplier statements, ensuring suppliers are chased for return of any refunds due
• Processing of cash receipts and payments from bank statements
• Ensuring cash in transit and fee control accounts are reconciled on a regular basis
• Reconciliation and resolution of unallocated cash account
• Assist in resolving customer and supplier queries
• Assisting with the annual company audit in providing information to auditors
• Other ad hoc duties including covering other departmental roles, tasks and project work as required
Skills and Experience
• Accuracy and attention to detail is critical to this role
• Organisational skills and ability to work to tight timescales
• Excellent communication and customer service skills both verbal and written
• Ambitious, confident and a quick learner
• Good team player who seeks to assist colleagues and has strong interpersonal skills
• Confident, enthusiastic and willingness to engage with our values
• Flexibility to cover other department tasks or assist as required
• Excel skills essential, accountancy system skills essential, preferably MS Dynamics NAV or Business Central
Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.
We are an equal opportunities agency and welcome applicants from all backgrounds.
We are acting on behalf of the client as an Employment Agency in relation to this vacancy