Legal Secretary - Private Client
Edinburgh City Centre based | fully office-based role
Permanent | Full time hours | Monday to Friday
Salary up to £30,000 per annum + benefits (depending on experience)
Search Consultancy are delighted to be working exclusively with a leading Law firm based in Edinburgh City Centre to recruit this role on a permanent basis.
The successful candidate will be responsible for providing comprehensive secretarial support to fee earners within the firm's Private Client team.
This role would ideally suit an experienced Legal Secretary from any area of Law who is looking for a new opportunity and would be keen to join one of Scotland's leading firms in the field!
Duties involved in this role will include:
* Setting up new clients on the firm's system, opening of new matters and assisting fee-earners with client onboarding documentation
* Timely and accurate completion of varied documentation and correspondence as required in line with firm & department templates
* Undertaking digital dictation and typing for the fee earners on a daily basis
* Dealing with incoming calls, emails & correspondence coming into the department, taking call notes, flagging & escalating as appropriate
* Taking & passing on messages to the appropriate person within the department
* Full diary management for partners including appointment scheduling, meeting management and room/venue bookings
* Handing of sensitive legal documentation including Wills, Title Deeds, Power of Attorneys, ensuring they are stored properly and retrieved when needed
* Electronic registration of Power of Attorneys with the Office of the Public Guardian (OPG) and liaising with this office when required
* Liaising with the Secretarial Support Manager to help plan allocation of work across the teams & staff
* Various other Secretarial & Admin duties as directed
In order to be considered for this role your skills and experience should include:
* Previous experience as a Legal Secretary or Legal Administrator carrying out Secretarial duties in line with the above - this experience is ESSENTIAL
* Candidates with specific Private Client Secretarial experience would be preferred for this role, but this is not essential and candidates with secretarial experience in other areas will be considered.
* Excellent organisation skills & excellent attention to detail - with the ability to prioritise a very busy workload & pivot your focus when needed
* First class IT and typing skills including a good level of competence with the MS Office suite and preferably experience of using digital dictation software
* First class communication skills - both written & verbal
If this is the role for you, apply now!
Please note that only applicants who have the required skills and experience detailed above will be considered for this role.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age