Executive Assistant for TMAS AEDC page is loaded## Executive Assistant for TMAS AEDClocations: Arnold AFB, TNtime type: Full timeposted on: Posted Todayjob requisition id: JR100458Duties may include, but not be limited to, the following:* Provide direct administrative support to the TMAS AEDC Program Manager (PM) and Deputy PM, as well as to Branch Leads, Group Leads, and technical staff as directed* Maintain positive and welcoming presence in the office, providing assistance in a professional manner at all times* Address travel needs of the workforce, both CONUS and OCONUS, following established approval process* Maintain adequate inventory of office supplies, drinks, snacks, etc.* Maintain email distribution lists, adding and deleting members as needed to maintain currency* Maintain local employee records in a secure manner* Maintain communication with administrative workforce at other locations* Coordinate lunches including catering arrangements and/or personal pick-up and delivery of food/drinks* Assist in planning and conducting group outings of the TMAS Team, including researching potential venues and activities, selecting optimum schedule dates, and communicating such events to the workforce in a manner that maximizes participation* Assist in acquiring computer hardware and software via AEDC processes* Track workforce completion of training assignments* Compile and manage telework agreements* Track and file employee access requests* Scan/print documents and/or make copies as requested* Conduct quality reviews of various documents prior to submittal to customer* Maintain shared workforce folders, frequently updating with current forms and processes.Serve as backup for the following:* Schedule meetings and appointments including interviews, new hire breakfasts, performance assessments, staff meetings, etc. (attend as requested)* Maintain meeting calendar(s)* Complete Labor Category Verification (LCV) forms for candidate new employees* Complete and submit Form 860 badge requests to Visitor Center* Complete DD2875 forms for new employees* Prepare the monthly A008 “TMAS roster” deliverable* Address requests for Personal Protective Equipment (PPE) as well as employee reimbursements* Gather and track monthly receipts* Address Common Access Card (CAC) needs of the workforce including routing of MP ICAM forms and completion of monthly CAC reverifications* Process employee terminations* Compile and address initial editing of monthly report inputs in preparation for PM review* Research and book travel arrangements for the PMMinimum Requirements:* Possess, or ability to acquire, and maintain a Secret DoD clearance* Bachelor’s degree or six years of applicable work experience* Strong interpersonal skills with ability to interface effectively with wide range of personality types* Exceptional communication skills, both verbal and written* Proficiency with Microsoft Office products, in particular, Outlook, Word, Excel, and Power Point* Proficiency with PDF files, including creation, revision, and processing of all types of documentation using available features of the software, in particular, digital signature incorporation* Familiarity with Teams including setting up calls and meetings, establishing channels, and adding/deleting members* Strong technical editing skills to facilitate detailed document reviews and incorporations of revisions to enhance quality, consistency, and readability* Ability to learn AEDC systems and processes and become proficient in their use* Ability to multitask, handling a diverse set of assignments and completing them based on assigned priorities and established deadlinesDesired Skills/Experience:* Graphic design capabilities* Financial management/cost accounting* Records/file management* Knowledge of project management basics
#J-18808-Ljbffr