This is a part time (20 hours per week), office-based role in Marble Arch London, over 4-5 days, including Tuesday, Wednesday and Thursday.
About Us
Tate and Lyle is a successful organisation with a clear purpose, ambition, strategy, and strong expert talent, solely focused on achieving its’ ambition as a world class ingredients solutions provider. We have expanded our plant-based footprint beyond corn into tapioca, stevia leaf, chickpea protein and soluble fibre to explore wider platforms for achieving our ambition. Achieving this ambition will require; development of new capabilities, reallocation of resources and investment to become a leaner, more agile company, leveraging latest technology, process insight and ways of working.
Role Purpose
As Facilities Lead you will be the driving force behind the efficient, safe, and sustainable operation of our London head office. You will be the face of our office, creating a positive and inspiring environment for both our team and visitors. Your role will encompass managing daily operations, including maintenance, security, and cleaning, while also overseeing budgets, vendor contracts and health and safety compliance. This is a high-trust, high-ownership role suited to someone who cares about the details and who takes genuine pride in making things run seamlessly.
Main accountabilities:
1. Ensuring the office and all associated assets are safe, secure, well-maintained and fully operational at all times
2. Creating an environment aligned with our culture. Exploring ways to make the space an enabler of collaboration
3. Owning office supplies, equipment, and meeting rooms ensuring everything is stocked, working, and tidy
4. Being the point person for office questions, requests, and issue resolution
5. Acting as the primary point of contact for Building Management, external suppliers and service providers, ensuring high service standards are consistently met
6. Managing deliveries, post and incoming calls
7. Successfully delivering all legal, statutory, and routine maintenance requirements
8. Managing deliveries, post and incoming calls
9. Comparing pricing, negotiating contracts, and ensuring that services are cost-efficient and delivered to agreed standards
10. Delivering continuous improvement on health and safety in the office – leading a cross functional team through a defined journey to meet EHSQS Excellence
11. Maintaining internal documentation for office operations and EHSQS procedures, ensuring internal reporting systems are fully utilised and kept up to date
12. Coordinating Health & Safety training for our employees
13. Facilitating new starter setup, including Health & Safety onboarding, security access and entry cards
14. Planning and executing employee engagement events, initiatives and internal communications, helping to foster a positive, inclusive, and productive office environment
15. Reviewing, improving and delivering emergency preparedness plans for the office and at home
16. Completing facilities related tasks associated with our legacy Kingsway office until it closes later this year
Performance Measures
17. Progression towards EHSQS excellence
18. Operational Efficiency & Process Productivity - Maintenance and operational tasks completed on time. Respond to and resolve facility related issues within reasonable timelines. Demonstrate process improvements.
19. Cost Control & Budget Performance - Actual spending tracks against the budgeted amount. Track variances and understand reasons for any discrepancies.
20. Employee Experience & Workplace Satisfaction – Continuous improvement workplace satisfaction and visitor experience, measured though feedback and surveys. Increased engagement and participation in facilities, social and EHS initiatives.
21. Facilities Reliability, Safety & Compliance – Continued progress through our Journey to EHSQS excellence
22. Vendor Performance – Vendors meet performance requirements, understand reasons for any issues and resolve as necessary.
Skills and Experience
23. Proven experience in facilities management or similar operational role in a corporate environment (5 years minimum)
24. Strong organisational, administrative, and multitasking capability
25. Clear, confident communication skills across a variety of channels
26. Excellent interpersonal skills and the ability to work with an array of stakeholders internally and externally
27. Highly proactive: Ability to work independently, prioritise effectively, anticipate needs and manage reactive or unplanned events
28. Experience managing suppliers and negotiating contracts
29. Experience creating and rolling out staff training
30. Ability to lead meetings and encourage collaboration
31. Experience leading health and safety (associated qualifications desirable)
32. A passion for maintaining a workplace that actively supports positive health and wellbeing
What you'll get:
As business operating in 50 countries worldwide, we offer a global rewards package to all employees alongside a range of country-specific benefits. The global package includes a bonus scheme, 16-week Equal Parental Leave and mental health & well-being support.
33. Flexible working policy
34. Competitive salary
35. Discretionary annual bonus
36. Excellent employer pension contribution
37. Personal private medical insurance
38. Life assurance
Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.