Job title: Administrator
Location: Bishopton, PA7 (Office based)
Start Date: ASAP
Contract Type: Temporary 3-6 months
Weekly Hours: 35 hours per week
Job Purpose
We are seeking a proactive and highly organised Administrator to support the day-to-day operations at a busy site office. This role is central to ensuring smooth coordination across meetings, site activity, compliance tasks, and general office management.
The ideal candidate will be confident working in a fast-paced environment, able to manage multiple priorities, and comfortable liaising with contractors, clients, and internal teams.
Key Responsibilities
* Taking and distributing accurate meeting minutes
* Arranging meetings, workshops, and internal sessions
* Welcoming clients, contractors, and site visitors
* Conducting and supporting site inductions
* Maintaining and organising filing systems and records
* Supporting QA system administration, including drafting letters and reference documentation
* Liaising with IT support for system and printer issues
* Coordinating equipment calibration, certification, and PAT testing schedules
* Organising site visits and associated logistics
* Ordering PPE and managing stock levels
* Preparing regular and ad-hoc reports
* Managing office supplies procurement
* Overseeing general office maintenance
* Liaising with cleaning contractors and site security teams
Candidate Profile
* Previous administrative experience in a busy office or site-based environment
* Strong organisational and communication skills
* Confident minute-taking and document management ability
* Ability to manage multiple priorities effectively
* Proficient in Microsoft Office (Word, Excel, Outlook)
* Proactive, reliable, and detail-focused approach
#J-18808-Ljbffr