Robert Half has partnered with a dynamic investment firm to find a bright and ambitious office manager; joining a team of 20+ professionals working in a professional, quiet office environment.
The Role
We're seeking a poised, professional Executive Assistant to be the face and voice of our company. This pivotal role combines reception duties with high-level support for our CEO, Chairman, and investment directors. The ideal candidate will maintain a calm, professional demeanour while managing multiple priorities in our fast-paced environment.
Key Responsibilities
Front-of-House Management
1. Serve as the first point of contact for all visitors and callers
2. Manage incoming calls professionally, understanding you're the face of the company
3. Create a welcoming environment for clients and visitors
4. Project a professional company image at all times
Executive Support
5. Provide administrative support to the CEO, Chairman, and senior team
6. Assist investment directors with various tasks and projects
7. Run occasional errands for executives
8. Support staff with phone/tech troubleshooting
Office Operations
9. Oversee daily office logistics including meeting room preparation
10. Maintain kitchen area and common spaces
11. Manage stationery stock and office supplies
12. Assist with general facilities management
IT Coordination
13. Act as first point of contact for basic IT issues
14. Coordinate with outsourced IT providers
15. Support remote working setup when needed
Administrative Support
16. Arrange couriers and handle post
17. Assist with expense management and invoice logging
18. Provide general administrative support across teams
The Ideal Candidate
19. Previous corporate office experience (specific industry background flexible)
20. Exceptional interpersonal skills with a poised, professional demeanour
21. Strong prioritisation abilities and excellent time management
22. Proficient with Microsoft Outlook and general office technology
23. Discrete and trustworthy when handling sensitive information
Working Arrangements
24. Hours: Monday to Friday, 8:AM - 5:30pm
25. Location: Central London office (5 days in office)
Benefits Package
26. Pension scheme
27. Life insurance
28. Health insurance
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.