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About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
About The Role
Days of Working: Monday or Wednesday or Tuesday Thursday.
Job Purpose Estate Admin Support
To provide high-quality administrative and organisational support to the Head of Estates, enabling the efficient and effective operation of estate services. This role is crucial in supporting key projects, maintaining compliance, coordinating internal communications, and ensuring smooth day-to-day operations.
Key Responsibilities
* Act as the first point of contact for all administrative matters related Estates team
* Manage and coordinate office data collection for office footfall using Kadance
* Draft correspondence, compile reports, and prepare meeting documents, agendas, and minutes
* Maintain accurate filing systems, including digital document management
* Support estate project documentation, tracking progress, and ensuring timely updates
* Liaise with internal teams (e.g., Finance, Procurement, Facilities) to support cross-functional tasks
* Assist with scheduling compliance checks, audits, and policy updates
* Support budget tracking and invoice processing as directed
* Handle confidential information with discretion and professionalism
* Work with ESG team to collect data on all utilities data across our estate.
* To provide support to the reception team as required
Qualifications & Skills
* Applicants must have the right to work in the UK
* Strong Customer service skills.
* Strong knowledge of Microsoft Office packages.
* Excellent organisation and planning skills.
* Knowledge and understanding of property-related issues.
* Exceptional telephone etiquettes
How To Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Facilities Services, Hospitality, and Outsourcing and Offshoring Consulting
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