Job Title: Admin Officer (Temporary - 6 Months)
Location: Southampton (Hybrid - 60% office-based)
Working Hours: 37 hours per week, Monday to Friday (flexible start and finish times)
Recruiter: Brook Street
Overview
Brook Street are currently recruiting for an Admin Officer to join a busy team on a 6-month temporary contract. This is a hybrid role based in Southampton, offering flexible working hours and the opportunity to support a range of key financial and administrative processes within a corporate services environment.
Key Responsibilities
* Ensure compliance with Unity Business Services (UBS) and HMRC policies and procedures
* Input, review, and approve supplier master data within the accounting system, ensuring all fraud checks are completed
* Resolve requisition, purchase order, and invoice-related queries to support accurate and timely 3-way matching and prompt payments
* Process requisition requests on behalf of the Directorate of Corporate Services and occasionally the wider Agency
* Process internal credit/debit transactions, manual, and one-off payments to maintain accurate supplier account balances
* Support business areas with expense-related queries and apply correct UK and overseas subsistence rates in line with policy
* Undertake compliance checks as directed by the P2P Lead, including PO approvals, expense claims, and Government Procurement Card transactions
* Carry out data cleansing activities within the accounting system as part of a Shared Service migration project
* Support system testing by executing test scripts, identifying defects, and working with the Unit4 team to resolve issues
* Assist with the delivery of the Order to Cash (O2C) function and develop knowledge of associated policies and procedures
* Perform ad-hoc duties within the Corporate Services Directorate
Desirable Skills and Experience
* Strong numeracy skills
* Excellent attention to detail
* Proven administration experience in a fast-paced environment
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
If you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. We are committed to engaging with you.
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