Personal Assistant
Salary: £28,000 to £30,000 depending on experience, plus company benefits
Location: Bath, BA1 1RG
Job Title: Personal Assistant - Property Team
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday to Friday, 9am to 5.30pm with 1 hour unpaid lunch break
Work Model: Potential for Hybrid after 3 months
Williams Lea seeks a Personal Assistant to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.
Williams Lea employees, nearly 7000 people worldwide provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
This role is to provide enhanced, proactive support to a team of Property fee earners enabling them to operate efficiently. The support provided needs to be seamless and of a high standard.The individual is expected to use a high degree of self-management and initiative and is able to maintain a high level of confidentiality.
The Personal Assistant will act as workflow manager for other support services. This includes delegating and supervising the completion of document production, file management and copying / scanning work which are primarily undertaken by other relevant business support services.
Key responsibilities
In line with policies and procedures, key responsibilities include but are not limited to:
1. Proactively managing complex diaries for both partners and fee earners
2. Answering telephone calls in a timely fashion, taking clear and detailed messages
3. Organising internal and external meetings
4. Liaising with clients via email, telephone and in person and acting as a point of contact in keeping with the firm’s standards for client care
5. Assisting fee earners in the billing and credit control process.Generating accurate billing reports, draft bills, and accompanying letters in a timely manner
6. Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
7. Ensuring accurate and timely use of client relationship management tool to facilitate matter opening, maintenance, closure and archiving
8. Maintaining up to date client records on the firm’s client relationship management tool, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc in line with the firm’s policy and processes
9. Co-ordinating fee earner movements and making travel arrangements
10. Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
11. Managing the process of submitting partner/fee earners expenses in a timely manner
12. Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
13. Managing the production of official documents, both electronic and hard copy, to ensure engrossments meet client standards and are clearly marked up for execution
14. Actively participating in all relevant training
15. Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
16. Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required
17. Any other relevant duties as reasonably requested by the fee earners or your line manager
18. Assisting fee earners in managing the physical copies of files, correspondence, and deeds; archiving completed files, organising paperwork on the office floor, returning documents to clients
Personal attributes
19. Experience of working as a PA within a legal or professional services environment
20. Exceptional standard of written and verbal communication
21. Proficient multi-tasker
22. Competent with the Microsoft Office suite and all forms of technology
23. Team player
24. Excellent interpersonal skills
25. Solutions focused
26. Have a high level of confidentiality and integrity
27. Exceptional attention to detail
Rewards and Benefits:
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
28. 25 days holiday, plus bank holidays (pro-rata for part time or fixed term roles)
29. Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
30. Life Assurance
31. Private Medical Insurance
32. Dental Insurance
33. Health Assessments
34. Cycle-to-work scheme
35. Discounted gym memberships
36. Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at .
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