About The Role Team – Specialist Sales and Adviser Development Working Pattern - Hybrid – 2 days per week in the Vitality London Office. Full time, 37.5 hours per week. We are happy to discuss flexible working! Top 3 skills needed for this role: Exceptional time management and organisational skills Strong communication and interpersonal skills Discretion and problem-solving ability What this role is all about: Are you a confident and proactive personal assistant looking to make a real impact? We’re on the lookout for someone who thrives in a fast-paced environment and enjoys supporting multiple senior leaders with professionalism and care within our business. In this varied and rewarding role, you’ll be at the heart of the business managing diaries, coordinating key meetings and events, and handling sensitive information with discretion. You’ll work closely with other Personal Assistants to share ideas and streamline processes, ensuring everything runs smoothly behind the scenes. From preparing agendas and taking detailed minutes to organising travel and maintaining accurate records, your ability to juggle priorities and build strong relationships will be key. Key Actions Collaborate with other Personal Assistants to ensure aligned processes and efficient working practices Prepare and distribute meeting agendas, take comprehensive minutes, and follow up on action points Coordinate complex meetings and events, including logistics, branded communications, catering, and documentation Provide professional diary and time management support, prioritising meetings and deadlines to maximise efficiency Represent the business externally, maintaining strong relationships and enhancing Vitality’s image Maintain accurate records of expenses, invoicing, absence, and annual leave for direct reports Manage email correspondence, prioritising, responding, and delegating as needed in managers’ absence Prepare documents in line with brand and regulatory standards, handling confidential and business-critical information sensitively Make cost-effective travel arrangements and manage related bookings Establish and maintain effective administrative systems for document storage and retrieval Carry out routine admin tasks such as photocopying and collating information Ensure compliance with Vitality’s Code of Conduct and complete mandatory training Monitor and control financial commitments and payments in line with delegated authority What do you need to thrive? Intermediate knowledge of IT software packages including Word, Excel, PowerPoint and Outlook Comfortable with the use of Microsoft Teams and Zoom Significant PA/secretarial experience Experience in taking verbatim minutes in senior meetings Ability to manage a busy and challenging diary Ability to prepare and organise complex travel itineraries Impeccable communications skills, both written and verbal Strong organisational and administrative skills Capable of working under pressure, using own initiative and with minimal supervision Flexible working style Ability to work in a team environment, using initiative and working under pressure to set deadlines Event management experience Champion Vitality values So, what’s in it for you? Bonus Schemes – A bonus that regularly rewards you for your performance A pension of up to 12%– We will match your contributions up to 6% of your salary Our award-winning Vitality health insurance – With its own set of rewards and benefits Life Assurance – Four times annual salary These are just some of the many perks that we offer! To view the extensive range of benefits we offer, please visit our careers page. Fantastic Benefits. Exciting rewards. Great career opportunities! If you are successful in your application and join us at Vitality, this is our promise to you, w e will: Help you to be the healthiest you’ve ever been. Create an environment that embraces you as you are and enables you to be your best self. Give you flexibility on how, where and when you work. Help you advance your career by playing you to your strengths. Give you a voice to help our business grow and make Vitality a great place to be. Give you the space to try, fail and learn. Provide a healthy balance of challenge and support. Recognise and reward you with a competitive salary and amazing benefits. Be there for you when you need us. Provide opportunities for you to be a force for good in society. We commit to all these things because we want you to feel that you belong, and are supported to be happy and healthy. About Us We're really excited to announce that we have recently been awarded "Top 10 Best Places To Work" in The Sunday Times Awards 2024! Vitality is a multi-award-winning UK insurance brand, here to make the world a healthier, happier place. We’ve been a purpose and values-driven business from day 1- long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered shared-value insurance. We incentivise people to live healthier longer lives – they benefit, our business benefits, and society benefits. We’re successful because we attract, develop, and retain the best people – and because we care. Plus, you get to join our 1.7 million members with access to our unique health insurance and healthy living programme. Just to make sure you know our products inside and out. Ready to find out if we’re the right fit for you? We can’t wait. Diversity & Inclusion At Vitality, we’re committed to diversity and inclusion because it’s good for our employees, for our business, and for society. We welcome applications from individuals of all backgrounds, experiences, and perspectives. Vitality’s approach to sustainability Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. LI-Hybrid If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested, please submit your application as soon as possible.