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C-Suite Executive Assistant
Position Overview
We are seeking a highly skilled and professional Executive Assistant to provide top-tier administrative support to senior leadership. This is a full-time role that requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can effectively manage competing priorities. The ideal candidate is organized, tech-savvy, and capable of working independently while also collaborating seamlessly with a team.
Key Responsibilities
* Manage complex calendars and coordinate logistics for internal and external meetings.
* Arrange domestic and international travel with attention to detail and efficiency.
* Track and reconcile high volumes of business expenses; prepare timely and accurate expense reports.
* Support team in planning and executing meetings, events, and other engagements.
* Serve as a professional point of contact, interacting effectively with personnel at all levels.
* Provide back-up support for other Executive Assistants as needed.
* Assist with limited personal arrangements, including travel, reservations, and mailings, when required.
Qualifications
The ideal candidate will have a bachelor’s degree (preferred) and at least 5 years of experience providing high-level administrative support in a corporate environment, ideally within finance, investment, or professional services. They should be highly proficient with Microsoft Office Suite—particularly Outlook, Word, Excel, and PowerPoint—and comfortable leveraging technology tools to streamline processes. This individual thrives in a fast-paced, dynamic environment, managing shifting priorities and urgent requests with ease. They are exceptionally organized, detail-oriented, and skilled at multitasking while meeting deadlines. A proactive mindset, strong follow-through, and sense of urgency are essential, as are excellent communication and relationship management skills, adaptable to different personalities. The candidate must handle confidential information with discretion and act as a dedicated, collaborative team player, consistently willing to go above and beyond to support senior leadership.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative and Management
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Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
Pension plan
Child care support
Paid maternity leave
Paid paternity leave
Student loan assistance
Tuition assistance
Disability insurance
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